University of Michigan Admin Asst Inter Healthcare in Ann Arbor, Michigan
This position will provide professional administrative support to several clinical faculty and fellows in the Department of Ophthalmology and Visual. This position requires excellent multi-tasking and problem-solving skills as well excellent teamwork.
Type/transcribe patient letters, recommendation letters, letters of medical necessity and other items as needed
Coordinate complex travel arrangements, process travel and hosting reports
Assist seminar speakers in making travel arrangements, processing honorariums and reimbursements, prepare itineraries, advertise seminars – including sending out email notices and posting flyers. May include tracking registrations, communicating with attendees, producing meeting presentation packets, scheduling hotels and conference rooms, generating name tags, etc.
Maintain calendars for multiple faculty, including Who’s Off departmental calendar
Facilitate patient communications and patient care, working with the clinical clerical team
Organize meetings, prepare Power Point presentations, edit images for presentations/publication as well as prepare and organize material, agendas, and minutes for various meetings as needed
Work closely with multiple department teams involving finance, clinical care, research, marketing, development and education
Schedule complex meetings with several members as well as arrange for conference rooms. This may include the scheduling of training sessions and retreats, which will require coordination with multiple physicians across the Health Center
Coordinate and develop the Cornea Clinic on-call schedules with faculty, fellows and residents
Work closely with the Ophthalmology Medical director in Grand Blanc to help build the practice by calling family practices to make appointments and obtain referrals and other duties as needed
Maintain CVs in multiple formats
Reconcile several PCard statements as well as travel reimbursement utilizing Concur
Understanding publishing protocols and edit manuscript references
Collect, sort and distribute mail
Answering phone calls and transferring them to the appropriate person/clinic
Provide all reasonable administrative support for the faculty and fellows
Traditional administrative assistance including copying, faxing, scanning, printing, answering phones, etc.)
Provide backup support to other administrative assistants and faculty as needed
Respond to inquiries of highly sensitive and confidential material
Coordinate global visitors/observers/faculty/fellows/medical students;arrange housing, arrange clinic ad OR schedules.
Coordinate and host events;here and worldwide
Coordinate faculty travels for meeting and events
Work with faculty, GME, and ECFMG to arrange International Fellowships
Coordinate resident and fellow training programs worldwide
Draft MOU's and legal agreements
Work closely with UM Global REACH faculty
Other duties as assigned by faculty and supervisor
High school diploma or equivalent and a minimum of 2 years of experience required
Excellent computer skills
Outstanding organizational, written and verbal skills with a strong customer focus
Must be detailed oriented with the ability to prioritize and manage multiple tasks with competing deadlines as well as work effectively with frequent interruptions
A high degree of creativity, initiative and resourcefulness in required
Candidate must be able to demonstrate and/or provide examples of the following:
Teamwork – Collegiality and collaborative skills
Caring/Compassion – Exceptional service to all customers, respect to all you interact with during the workday
Innovation – Open to changes and challenges to meet the goals/vision of KEC
Integrity – Trust, respect and honesty; awareness and adherence to UMHS/KEC policies and procedures
Must be able to maintain highly confidential information and use excellent judgement on a variety of sensitive subjects
Experience working in a team-oriented atmosphere and able to manage a fast-paced work environment with the ability to promote professional relationships within a team
Minimum of 4 years recent administrative and secretarial experience preferred
Flexibility to occasionally work outside the normal business hours
Concur, Procrurement and MiChart knowledge preferred
Ophthalmology terminology preferred
Days: Monday through Friday
Hours: 8:00 a.m. to 5:00 p.m.
Previous posted under #131134 additonal duties added.
University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Opening ID
Service Coordinator/Administrative Assistant Intermediate Hlth
Admin Asst Inter Healthcare
Ann Arbor CampusAnn Arbor, MI
Ophthalmology & Visual Science
Posting Begin/End Date
10/14/2016 – 10/28/2016
AdministrationOphthalmology / Visual Sciences
Apply Now at http://careers.umich.edu/job_detail/apply/132879