Texas Department of Public Safety Accounts Payable Team Lead, FIN - Austin in Austin, Texas
This posting is being reposted. All applicants that have already applied do not need to reapply
Performs routine (journey-level) accounting work. Work involves shifting personnel to meet workloads, resolving problems and customer conflicts, technical assistance, planning and conducting training. May specialize in some phase of accounting work such as federal funds accounting, property and equipment control, cost, payroll, budgeting, or bond servicing. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
State Classification #: 1014 State Classification Name: Accountant II Salary Group: B15
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. 36B, 36A, 3451, 3402, 3408, 8844, 6F0X1, 65AX, 65FX, 65WX
Assist supervisor in carrying out daily operations; monitor workloads and shift personnel to meet workload demands resolves problems and customer complaints; provide input to supervisor regarding staff productivity, training needs, and other issues; assist with interview boards and promotional boards; authorize short term periods of leave.
Provide technical assistant on transactions; spot check transactions for conformance with policy and procedures; review daily production and error reports; initiate action to resolve errors.
Perform detailed review and processing of various types of invoices. Review and verify accuracy of invoice data, vendor information, and supporting documentation.
Research, resolve, and edit any past due amounts, fees, fines, and/or taxes.
Contact individuals, vendors, or employees to clarify or obrtain needed information, documentation, or approvals, and to coordinate credits.
Code appropriate data for entry into the automated accounting system to generate payment vouchers, charging appropriate accounts, PCA's and indexes.
Monitor and/or expedite transactions awaiting additional information, documentation, or approval; document budgetary responsibility for accrued interest due to processing delays.
Prioritize work to comply with legislative provisions of the Prompt Payment Act and avoid the accrual of interest charges.
Respond to inquiries from vendors and employees regarding receipt, processing stages, and warrant issuance for all assigned transactions. May query automated system to determine status.
Maintain and disseminate current information on legislative and accounting changes in budget, PCA, and State Comptroller accounts. Process budget appropriation changes.
Plan and conduct internal individual and staff training. Assist supervisor in planning, scheduling, preparation of training presentation and/or handout material, and conduct external training.
Assist supervisor in preparation, support, and execution phases of internal audits. Coordinate the preparation of records identified for audit, and assist supervisor in responding to questions.
Perform payroll distribution for employees. Sort documents by indexes, initiate document and warrant pulls; make exception changes in distribution; schedule and coordinate mail outs with mailroom.
May assist with reconciliation of vendor statements and expenditure reports, providing an analysis of discrepancies, preparation of ad hoc reports.
Perform other duties as assigned.
Education and Experience:
Education – Graduation from an accredited four-year college or university with a major in Accounting or a related field.
Experience– Minimum of four (4) years' progressively responsible work experience maintaining accounting records and processing accounts payable. At least one (1) year of working experience utilizing Uniform Statewide Accounting Software (USAS).
Substitution: Additional experience of the type described may be substituted for the education requirement on a year-for-year basis.
Accounting – Working knowledge of generally accepted accounting principals and procedures affecting the maintenance of accounting records and automated accounting systems. Knowledge of automated systems utilized by the Finance Department and its interactions with other state agencies; of processes from origination of purchase and other disbursements through completion.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Supervisory/Managerial/Leadership skills – Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail– Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology (computers/hardware/software/operating systems) – Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Travel and/or Schedule – Availability for after-hour and weekend work is required.
**DPS employee who is selected for a position in their current salary group and state title will be transferred with no salary change.
DPS employee who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.**
*PHYSICAL and/or ENVIRONMENTAL DEMANDS: * The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Environment: Office;
- Ambulatory skills, e.g. stand, walk, sit, climb, balance, stoop, kneel, and crouch;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, smell, and exercise visual acuity;
- Ability to transfer weights of twenty-five (25) pounds anticipated for this position;
- Driving requirements: None.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
Travel: 0% Number of Vacancies: 1
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
Job Title: Accounts Payable Team Lead, FIN - Austin
Closing Date/Time: Fri. 10/28/16 11:59 PM Central Time
Salary: $2,748.00 - $4,148.00 Monthly
Job Type: Full-time, Regular, day shift
Location: Austin, Texas