Robert Half Legal Legal Secretary in Boston, Massachusetts
Company: DLA Piper (US) Location: 33 Arch StreetRole: Real Estate Secretary Comp Package: High $70K (may go higher)Benefits: 2016 updated benes attachedHours: 8:30 to 5Urgency/Availability to interview:Over next two weeks.Company info (www.dlapiper.com) Size and Culture: international, full service firm.Quick Job Summary:DLA Piper, a leader in the practice of law worldwide, seeks a Real Estate Legal Secretary in the Boston office. The Legal Secretary performs a broad range of administrative and clerical support for attorneys and others as assigned. Demonstrates ability to partner with teams in the effective and efficient support of a larger group of timekeepers and administrative staff. May support a team of Partners, Associates and/or Paralegals in various proactive areas and/or office locations.Prepares, edits, and proofreads a variety of documents, e.g. correspondence, agreements, pleadings, spreadsheets and presentations. Manages and assists with complex document production. May require use of transcription/dictation equipment. Delegates/inputs time entry, tracks WIP and A/R, reviews and edits pre-bills for submission to accounting. Exercises judgment and delegates administrative tasks as needed to the appropriate firm resources, e.g., Business Center, VPC, other Legal Secretaries, and/or Project Team Specialist/Assistant. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Maintains calendars to include coordination and scheduling meetings, depositions, conference calls and WebEx, sends calendar invites and reminders, reserves conference rooms/off-site venues and visitor offices, tracks deadlines and status of cases/matters, and updates Docketing Department on court deadlines. Coordinates travel arrangements with firm-designated travel agencies. Works with Records and Accounting on New Business intake to request new files, client/matter numbers, and assist with the conflicts process. Works with teams to consolidate and organize files at the close of the matter. Answers telephones taking detailed messages. At request of attorneys, provides follow up and interacts with clients, outside counsel and others. Maintains and updates contact lists, creates labels from lists and coordinates mailings as directed by timekeepers. Retrieves information from various online resources and databases. Receives, sorts and distributes daily incoming mail and packages (e.g., UPS, Federal Express, hand deliveries) on behalf of timekeepers. Assists timekeepers with administrative tasks related to attorney compliance requirements and professional organizations. Maintains confidential information in a professional and trustworthy manner. Other duties as assigned. High School Diploma required. Bachelor degree or some college course work strongly preferred. 5years administrative and clerical experience in a law firm or professional services organization. Real estate and corporate transactions experience preferred. Must have experience working with large, complicated documents which require extensive editing and formatting. Must have intermediate to advanced technical skills in Microsoft Office. Strong organizational, delegation and communications skills required as well as excellent attention to detail.WhyDLA?DLA Piper (US) is an international firm. Second largest in the world. #2 in AmLaw 100. Amazing culture. Nice group of attorneys.3-4 Keys/ Must haves: 4+ years transactional experience Large firm idealPlan to Placement:1st Round complete attached form and send back2nd Round Phone screen with Deitrich, recruiter in Florida3rd Round In person with attorneysOfferFee:15% SA. Ouch.
Located in major North American and global markets, Robert Half Legal is the premier provider of legal staffing and consulting professionals on a full-time, project, and temporary basis, serving both law firms and corporate legal departments. We also provide project and e-discovery teams and workspace for a wide range of initiatives, including litigation support, M&A; and document review matters. Our dedicated teams' industry experience allows us to quickly match skilled legal professionals with the best available jobs. We offer challenging opportunities, competitive compensation and benefits, and skills-enhancement training.
Our parent company, Robert Half, once again was named to FORTUNE® magazine's list of "World's Most Admired Companies" and was the highest-ranked staffing firm. (March 1, 2016)
Contact your local Robert Half Legal office at 888.798.2974 or visit roberthalf.com/legal to apply for this job now or find out more about other job opportunities.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
Equal Opportunity Employer M/F/Disability/Vet
Req ID: 02100-143233
Functional Role: Legal Secretary
Postal Code: 02110
Compensation: $75,000.00 to $85,000.00
Requirements: NDA - Non-Disclosure Agreements, Typing over 60 WPM, None, Title Commitment - Tract Book Searches, Agreement, Real Estate Law, Negotiation, Real Estate Transfers, Red Lining, Cert Legal Secretary