Oracle Car Fleet Administrator – HR Ops in Bucharest, Romania

Car Fleet Administrator – HR Ops

Preferred Qualifications

Job Reference: Responsible for obtaining materials, components, equipment, and services while ensuring the best quality at the best value.

As a member of Oracle’s International Electronic eBusiness Center, you will be an interface between our regional subsidiaries, suppliers, and/or Corporate Finance team. Place, expedite, and status orders daily in accordance with Oracle’s Global Purchasing/Finance policy. Monitor the cost, schedule, and scope of assigned standard and nonstandard contracts. Manage supplier invoice holds. Analyze global spending trends and recommend cost saving opportunities. Identify, propose and initiate implementation of process efficiencies/improvements. May assist in training of new buyers and end users.

Duties and tasks are standard with some variation. Completes own role largely independently within defined policies and procedures. Commodity knowledge, excellent written and oral communication, customer service, computer and negotiation skills, and ability to multitask. 2 year experience and BS/BA degree or equivalent.

SCOPE

o Reports to the Senior Manager for Procurement and Car Fleet Management in EMEA

o Works to objectives/targets set by the Senior Manager for Procurement and Car Fleet Management in EMEA

o Provides administrative support for countries in EMEA relating to Car Fleet & Fuel Card Management

o Supports Oracle’s Lines of Business (LOB) working closely with Senior Managers, global and regional suppliers and Tactical Procurement

RESPONSIBILITIES

o Supplier Relationship Management

 Ensure the optimum level of price, service and coverage from all suppliers

 Ensure work is completed in line with Oracle’s processes and procedures and performed to agreed Service Level Agreements (SLA’s)

 Establish supplier score cards for key suppliers and participate in facilities/supplier quarterly business reviews with selected suppliers

o Administrative Duties

 Tracking of all vehicles in allocated countries

 Contract management

 Driver support

 Driver licence administration

 Accident & Insurance management support

 Invoice validation and audit compliance

 Out of contract charges

 Fuel card administration and audit compliance

 Payroll deductions audit

 Fine management

o Contract review and negotiation

 Formulate, review and negotiate contractual documentation in line with Oracles Legal terms, processes and procedures.

 Liaise with Oracle’s Procurement Contracts Team to ensure regional and local country contracts comply with Oracle’s corporate and legal policy requirements

o Line of Business (LOB) liaison

 Act as the interface and point of escalation for internal customers ensuring resolution of all Car Fleet issues.

 Provide ongoing support and guidance to LOBs as required

 Host, present, co-ordinate and attend regular meetings/business reviews/conference calls with the LOBs and external suppliers as required

o Merger & Acquisition Activity

 Assist with Merger and Acquisition (M&A) activities in accordance with Oracle’s policies and procedures.

SKILLS AND EXPERIENCE

o Experience in the procurement of Car Fleet is advantageous, but not necessary

o Contract negotiation skills

o Computer literate – (MS Word/Excel/ Outlook)

o Good command of the English, spoken and written

GERMAN language is a plus, but not mandatory

Detailed Description and Job Requirements

Responsible for obtaining materials, components, equipment, and services while ensuring the best quality at the best value.

As a member of Oracle

  • s International Electronic eBusiness Center, you will be an interface between our regional subsidiaries, suppliers, and/or Corporate Finance team. Place, expedite, and status orders daily in accordance with Oracle

  • s Global Purchasing/Finance policy. Monitor the cost, schedule, and scope of assigned standard and nonstandard contracts. Manage supplier invoice holds. Analyze global spending trends and recommend cost saving opportunities. Identify, propose and initiate implementation of process efficiencies/improvements. May assist in training of new buyers and end users.

Duties and tasks are standard with some variation. Completes own role largely independently within defined policies and procedures. Commodity knowledge, excellent written and oral communication, customer service, computer and negotiation skills, and ability to multitask. 2 year experience and BS/BA degree or equivalent.

Job: Finance

Location: RO-RO,Romania-Bucharest

Job Type: Regular Employee Hire

Organization: Oracle