WVU Research Corporation Project Coordinator in Charleston, West Virginia
Description Purpose The role of the Project Coordinator is to ensure the smooth delivery of the Save the Children’s Journey of Hope (JOH) programming. This position will work with the collaborative project team made up of individuals from WV Prevention Research Center, WVU Center for Excellence in Disabilities and Save the Children. They will be responsible for connecting the trained JOH Facilitators with their individual sites for implementation as well as supporting the scheduling of implementations. The Project Coordinator is responsible for managing the day-to-day operations of the project, including coordinating meetings/communications among project team members, training day activities, and fidelity checks with STC staff; ordering kit materials for program implementation; facilitating the development and implementation of a needs assessment of the three counties affected by flooding (Clay, Kanawha, and Nicholas counties); and facilitating and implementing project evaluation and tracking measures. This position performs various support duties and responds to inquiries and resolves matters of relatively low complexity. Responsibilities require some basic decision making and resourcefulness within available guides and precedents. Work effort impacts client services, program and project image, with nominal liabilities. Duties & Responsibilities Responsibilities are functional in nature, and performed under direct supervision. Specific tasks include, but are not limited to:
1) Assist with building and maintaining relationships with schools, partners and state contacts. 2) Input beneficiaries into beneficiary tracking system. 3) Participate in related meeting and conference calls to support the recovery programming efforts 4) Help coordinate periodic reporting. 5) Assist in the development and implementation of a needs assessment. 6) Order replenishments for Program Kits. 7) Coordinate Program trainings. 8) Work with the project team to assist in the development and implementation of the program evaluation plan. 9) Compile and input Program Pre- and Post-tests. 10) Track and report Program expenses. 11) Serve as point immediate point of contact for partners and other SC departments such as Media/Communications and Resource Development. 12) Collect and record beneficiary counts and evaluations from partners on a monthly basis. 13) Order, assemble, and distribute additional Program Kit materials to partners as needed. 14) Conduct site visits and monthly program fidelity checks. 15) Bi-weekly coordination with Save the Children staff to report on fidelity checks/site visits. 16) Provide operational and administrative support to the program as required to ensure the smooth running of the program, to include such things as travel and hotel arrangements, ordering of office supplies and equipment, and arranging events as needed.
Supervisory/Lead Role This position reports to the Project Director. This position will normally receive or follow specific instructions for routine work. Supervision of others is not required, however, sharing of knowledge with others and team participation is expected in the role.
Physical Demands Ability to use computer input devices such as drawing pen, mouse, and trackball with highly developed fine motor skills is required. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment This position includes a mixture of a normal office environment and a training development environment, and traveling to various locations for meetings, conferences and/or training. It also includes the ability to maintain and keep confidential information. Responsible to know and comply with all safety procedures. The following items have been determined as possible job exposures of this position requiring WVU EHS medical monitoring: 1) Scientific Research- research with nanoparticles, lasers, anesthetic, fuels or mining, aquatic or diving etc.
Requirements Requisite Qualifications Education and/or Experience 1) Bachelor’s degree in public health, early education, counseling, mental health, psychology, social work, or related field And 2) 6 months - 2 years’ experience in Project Management; Or 3) An equivalent combination of education and experience.
Certifications, Licenses, Registrations 1) Valid driver’s license
Skills, Knowledge, Abilities 1) Knowledge of project management principles, practices, techniques and tools. 2) Must have strong oral and written English language communications skills and the capacity and willingness to be extremely flexible and accommodating in challenging working environment. 3) Strong organizational skills with experience in scheduling and event/training coordination. 4) Demonstrated ability to read and interpret evaluation-related documents, and offer recommendations based on findings. 5) Demonstrated ability to present information and respond to questions from groups or individuals. 6) Demonstrated ability to create and produce clear, concise paper and electronic documents. 7) Demonstrated knowledge and skill in using Microsoft Office Suite. 8) Skill in developing, implementing, and analyzing surveys, including web-based. 9) Demonstrated to work effectively with diverse levels of individuals and coordinate with many different agencies/organizations. 10) Demonstrated project management experience preferred with exceptional organizational and time management skills. 11) Skill in organizing resources and establishing priorities. 12) Strong ability to multi-task multiple projects at the same time. 13) Excellent attention to detail, flexible and adaptable to change. 14) Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 15) Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.
Behavioral Competencies 1) Technical skills – Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others. 2) Problem solving – Gathers and analyzes information, identifies problems, develops alternatives, uses reason even when dealing with emotional topics and works well in groups and resolves matters timely. 3) Internal & External Customer Service – Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others. 4) Communications – Demonstrates group presentation skills, participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style to meet needs, presents numerical data effectively, and able to read and interpret written information. 5) Organizational Support – Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values. 6) Self- Management – Responds to management direction; resourcefully adapts to changes in work environment and circumstances; responds well under pressure and manages competing demands; takes calculated risks, asks for and offers help when needed; exercise discretion and sound judgment; is tactful and responsible for own actions. Adheres to work schedule and complies with leave management responsibilities.
Requisition Number: 16-0152
Post Date: 10/7/2016
Title: Project Coordinator
Position Type: Full Time
Work Hours: 40 hpw