Asana Partners Transaction Coordinator / Executive Assistant in Columbia, South Carolina
About Us: Asana Partners is a real estate investment company that creates value through acquisition, enhancement, and operation of distinctive retail properties in dynamic urban markets in the United States. We recruit professionals with the ability to think independently, and a track record of doing business the right way.
Responsibilities: The Transaction Coordinator / Executive Assistant is responsible for ensuring the success of every real estate transaction by coordinating and documenting contracts for acquisitions, dispositions, asset management, construction, capital markets, leasing, and property management. The Transaction Coordinator will embrace technology to establish and manage Asana Partners’ document management process and system while also providing administrative support to the management team on corporate, capital markets, and real estate activities.
• Track and coordinate all stages of the acquisition and disposition due diligence process from contract execution through closing • Establish and manage the Company’s document management process and system • Track key document execution and maintain a calendar and index of company transactions • Schedule Investment Committee meetings and prepare meeting minutes • Prepare responses for transactional due diligence • Provide support to the Asset Management and Leasing teams in managing third-party property managers, leasing brokers, and marketing firms. • Coordinate with the Company’s risk management advisor to bind insurance policies during acquisition due diligence and budget insurance expense during ownership • Assist with technology implementations and ad-hoc research projects • Provide support for the Management Team • Coordinate and plan company events and travel
Requirements: • Previous transactional and legal documentation experience • Technology driven approach to organization, documentation, and efficiency • Strong organizational and process skills • Excellent verbal and written communication skills • Ability to work independently within a team environment • Strong interpersonal and collaboration skills • Acute attention to detail and passion for quality • Ability to meet assigned deadlines • Proficient with Microsoft Office and Sharepoint • Bachelor’s Degree
Experience: • 8+ years of experience as a paralegal, insurance or banking document manager, or related field
Education: • 4-year college degree in related field