LandCare Administrative Assistant - Hourly in Garland, Texas
Administrative Assistant - Hourly
TX - Dallas East - 6230
First Open Date:
An Equal Opportunity/ Affirmative Action Employer – EOE/Minority/Female/Veterans/Disabled/Sexual Orientation/Gender IdentitySummary:Performs all administrative tasks in the branch office to support business operations in the area of general administration, accounts receivables, accounts payable and customer service by performing the following duties.Essential Duties and Responsibilities include the following (other duties may be assigned):• Assists with month-end financial closings including the ability to explain variances• Prepares outgoing mail and correspondence, including e-mail, faxes, billing.• Ensures proper system entry for documenting accounts receivable and accounts payable information.• Reviews information from Area Managers to ensure correct customer information and job detail is accurate in the system.• Organizes and maintains file systems, files correspondence, and other records.• Coordinates manager's schedule, makes appointments, arranges and coordinates travel schedules and reservations, where needed.• Greets scheduled visitors and conducts to appropriate area or person.• Makes copies of correspondence or other printed materials for upcoming meetings, employee trainings, or reports for management.• Performs data entry for accounts payable, payroll processing and maintaining company databases• Performs collection activities including posting receivables, contacting customers and generating reports for outstanding billables.• Answers calls from customers related to service needs or problems and enters the information into a customer management system and/or effectively resolves the issue or routes to the appropriate party.• Works closely with area managers to ensure proper servicing of customer properties, accurate billing, time sheet review and entry.• Ability to assist and respond to general ledger and journal entries.• Performs all AR and AP responsibilitiesSupervisory Responsibilities:This job has no supervisory responsibilities.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.AR/AP experience with moderate to expert in excel required.Education and/or Experience:High school diploma or general education degree (GED); or two to three years relatedexperience and/or training; or equivalent combination of education and experience.Language Skills:Ability to read and comprehend simple instructions, short correspondence, and memos. Abilityto write simple correspondence. Ability to effectively present information in one-on-one andsmall group situations to customers, clients, and other employees of the organization.Mathematical Skills:Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,common fractions, and decimals.Reasoning Ability:Ability to apply common sense understanding to carry out instructions furnished in written,oral, or diagram form. Ability to deal with problems involving several concrete variables instandardized situations.Computer Skills:Strong computer skillsMicrosoft Office productsCertificates, Licenses, Registrations:Notary public desired, not requiredOther Skills and Abilities:Time managementDetail orientedOrganizedAccounts receivable/accounts payable knowledgePayroll administration knowledgeStrong computer literacyIntermediate to expert Excel knowledgeStrong customer serviceAbility to multi-task and prioritizePhysical Demands:The physical demands described here are representative of those that mustbe met by an employee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essentialfunctions.While performing the duties of this Job, the employee is regularly required to sit; use hands tofinger, handle, or feel; reach with hands and arms and talk or hear. The employee isoccasionally required to stand and walk. The employee must occasionally lift and/or move up to10 pounds. Specific vision abilities required by this job include close vision, distance vision,peripheral vision, depth perception and ability to adjust focus.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.
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