Mattress Firm Executive Assistant in Houston, Texas
First Open Date:
The Executive Assistant provides high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Manages and maintains executives’ schedules • Arranges travel schedule and reservations for executive management • Prepares expense reports and submits for reimbursement • Composes reports, memos, letters, and other documents • Prepare responses to correspondence containing routine inquiries • Designs PowerPoint and other presentations for conferences and meetings • Creates and updates spreadsheets and other documents for business development plans or mergers/acquisitions • Answers phones and directs all incoming calls to appropriate partner for resolution • Opens, sorts, and distributes correspondences and mail • Coordinates conference calls • Organizes and arranges meeting to include, but not limited to preparing agendas, reserving facilities, and ordering food if necessary • Organizes and maintains filing system • Makes copies and faxes documents • Processes credit applications • Ensures kitchen and bathroom are stocked with supplies • Completes other projects and special assignments as requested by supervisor and/or Senior Management
Knowledge Requirements: • Microsoft Office products; Intermediate Excel and PowerPoint
Professional Experience • 5+ years administrative assistance experience
Education/Training • High School diploma required • College degree preferred • Ability to read and interpret documents such as policy and procedure manuals