Allergan Specialist, Contracts in Irvine, California

Specialist, Contracts

Irvine, California, United States at

Oct 12, 2016Post Date

151991Requisition #

Allergan plc (NYSE: AGN) is a bold, global pharmaceutical company and a leader in a new industry model – Growth Pharma. Allergan is focused on developing, manufacturing and commercializing branded pharmaceuticals and biologic products for patients around the world.

Allergan markets a portfolio of best-in-class products that provide novel treatments for the central nervous system, eye care, medical aesthetics and dermatology, gastroenterology, women's health, urology, anti-infective and cardiovascular therapeutic categories. With commercial operations in approximately 100 countries, Allergan is committed to working with physicians, healthcare providers and patients to deliver innovative and meaningful treatments that help people around the world live longer, healthier lives.

Our success is powered by our world-class team’s commitment to being Bold for Life. Together, we build bridges, power ideas, act fast and drive results for our customers and patients around the world by always doing what it is right.

Join one of the world’s fastest growing pharmaceutical companies!

At Allergan you will have the opportunity to thrive in a fast-paced, strategic environment where bold, innovative thinking isn’t just welcomed, it’s encouraged. Across all functions, we relish the opportunity to help our people fulfill their potential. Our rapid growth strategy means plenty of opportunities to step into the spotlight.

Position Description

The Contract Administrator is responsible for creating, reviewing, archiving, and managing the workflow and process for contracts within the Allergan Medical -Breast division. The role requires a clear understanding of the Breast Aesthetics Contracting process and the ability to manage agreed upon terms for the duration of each contract. This position will work across functional areas to ensure that the proper agreements are created to meet multiple business needs. This shall include third-party contract templates being properly reviewed to identify, monitor, and minimize risks. The Contracts Administrator will be a liaison with our Field Support Specialists, field sales team, sales operations, information systems, and legal resource groups.

Main Areas of Responsibilities

  • Responsible for creating, revising, and reviewing contracts as needed for the Breast Aesthetics Business.

  • Responsible for the initial review of customer produced/proposed contract templates.

  • Provide contractual analysis and interpretation; work with team members to develop / recommend creative solutions as needed

  • Develop and maintain a system of contract templates to streamline various business needs as appropriate.

  • Develop and monitor a tracking system for producing new contracts, renewals, and the process that can be translated into meaningful information for reference by each functional area.

  • Develop and monitor a system for tracking contract compliance / adherence to contract terms and conditions

  • Works with any and all data sources to provide most accurate, reliable perspectives

  • Provides reports to management outlining key insights and recommendations resulting from analyses and underlying data.

  • Plays an active role in developing new tools/models/applications which enhance the access, visibility, and usability of data to make it actionable information

  • Assist field sales organization with preparation of proposals, implementation of contracts, communication of price changes, and quarterly business reviews

  • Work with legal resources to obtain legal advice, regulatory issues, compliance issues, and other matters as needed.

  • Administer / maintain IDN/GPO Database

  • Communicate and administer the price tier / change process through all proper channels

  • Investigate and resolve internal / external customer concerns using SAP Systems.

  • Prepare and submit all required monthly and quarterly reports

  • Responsible for staying current with industry trends relating to contact administration, data mining, and reporting tools in general.


The following listed requirements need to be met at a minimum level to be considered for the job:

  • Bachelor's Degree Preferred- relevant work experience critical.

  • Paralegal Certificate or other advanced education a plus.

  • Prior experience in sales operations, marketing research, sales support or information management. Related fields of experience may be adequate.

  • Experience in contracts and negotiations preferred.

Preferred Skills/Qualifications

The below skills are attributes that may not be mandatory, but are definitely desired in the ideal candidate.

  • Ability to function in a controlled environment regulated by FDA GMPs and handle extremely confidential data

  • Exceptional project management and interpersonal skills.

  • Skill in demonstrating a professional phone manner.

  • Ability to communicate effectively, both orally and in writing with many levels of employees of various disciplines and departments, as well as external contacts

  • Ability to interact with all levels of management in variety of functional areas including sales, marketing, information systems, customer care, legal, and managed care.

  • Knowledge of the sales and marketing functions with ability to anticipate needs, make recommendations and respond to ad-hoc requests quickly and appropriately

  • Ability to interface with external customers and third party data sources is critical.

  • Superior organizational skills, analytical ability, and attention to accuracy and detail.

  • Ability to maintain accuracy, consistency, and quality in a fast paced, multi-task environment

  • Ability to coordinate and synchronize multiple complex projects, manage priorities, internal and external customer expectations, meet deadlines and deliver results in a fast-paced environment.

  • Ability to be flexible in changing daily workload priorities as directed

  • Ability to take initiative, be discreet, act with diplomacy and maintain a professional attitude.

  • Ability to operate various office machines including printer, FAX and photocopier.

  • Desire and ability to take on new challenges and learn new applications