Veterans Benefits Administration Administrative Officer in Jackson, Mississippi

  • Duties

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Duties
Summary

OUR MISSION:To fulfill President Lincoln's promise "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the Nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/

VA encourages persons with disabilities to apply.

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Responsibilities

This permanent Administrative Officer, GS-0341-13, position is located in the Support Services Division, Jackson VA Regional Office, Jackson, MS. The incumbent: Plans, organizes, staffs, directs, controls, and evaluates the activities of the Administrative, Finance, and Budget Sections of the Jackson Regional Office. Manages all administrative and logistic service functions in support of all elements of the Regional Office. Directs and manages the financial and budgetary operations of the Jackson Regional Office. Oversees the work of subordinates and is responsible for coordinating and managing the exchange of information between the budget staff, the Director's Office, and the operating divisions. Acts in an advisory capacity to the Regional Office Director relative to availability of funds for personnel additions, procurement of equipment, and significant expenditures for contractual services.

Work schedule: 8 am - 4:30 pm; Full time

Compressed/Flexible Schedule: Not Available Telework: Not Available Virtual: This not a virtual position. Position Description Title/PD#: Administrative Officer/ 375270 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report:Required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Yes

Promotion Potential

13

Who May Apply
This job is open to…

Agency Employees Only - VBA Wide employees only

Questions? This job is open to 1 group.

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0341 Administrative Officer

  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a supervisory probationary period
  • Subject to background/security investigation
  • You must be a current, permanent employee of VBA

Physical Requirement;This position is primarily sedentary with some walking, standing, bending, and carrying of lightweight items (i.e. folders).

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/25/2017.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. Specialized Experience: Applicants must have one year of specialized experience equivalent to the next lower grade which has equipped them with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. This would include a thorough ability to analyze and evaluate the effectiveness of management programs and controls, operating procedures, or work flow. Candidates must also have demonstrated in their work experience or training that they possess, or have the potential to develop the qualities to successfully supervise.

Supervisory Requirements: Candidates must have demonstrated in their work experience or training that they possess, or have the potential to develop, the qualities of successful supervision, including the following abilities to: assign to and review work of subordinates, train and work effectively with subordinates from a variety of backgrounds and with different levels/areas of training; accomplish the quality and quantity of work expected within set limits of cost and time; plan own work and carry out assignments effectively; communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work; understand and further manage goals as these affect day-to-day work operations; develop improvements in or design new work methods and procedures; deal effectively with individuals or groups representing widely divergent backgrounds, interests and points of view; plan and adjust work operations to meet emergency or changing program or production requirements within available resources and with minimum sacrifice of quantity or quality of work; establish program objectives or performance goals and to assess progress toward their achievement; coordinate and integrate the work activities and resources of several organizational segments or of several different projects; analyze organizational and operational problems and develop timely and economical solutions; and represent the activity both within and outside the organization or agency and to gain support for the agency's program goals. In addition, candidates must demonstrate the following personal qualities: objectivity and fairness in judging people on their ability, and situations on the facts and circumstances; capacity to adjust to change, work pressures, or difficult situations without undue stress; willingness to consider new ideas or divergent points of view; and capacity to "see the job through".

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the competencies; completion of a work sample, and/or contact for an interview. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Education

There is no educational substitution at this grade level.

Additional information

Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

Supervisory Probationary Period: This is a supervisory/managerial position. If appointed to this position you must serve a one-year probation period unless you have previously completed one as a supervisor or manager.

Position Sensitivity: This position has a position-sensitivity level of Public Trust - High Risk. Continued employment in this position is conditioned upon a favorable adjudication of a Minimum Background Investigation (BI) per VA Handbook 0710. An investigation will be conducted after the effective date of the selection. Persons currently holding the appropriate clearance do not require additional investigation. An individual receiving an unfavorable adjudication is ineligible to remain in this position.

Relocation Expenses Are Authorized: In consideration of the payment of expenses for travel and transportation, the selectee agrees to remain in federal service for twelve (12) months following the date of transfer. Failure to complete all conditions of the obligated service may result in repayment of travel/transportation expenses.

This is not a drug testing position.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. You will be rated on the following Competencies based on your application for this position: Competency 1 - Knowledge of Financial Management, Operations, and Administrative support systems. Competency 2 - Ability to identify and resolve major operational problems by applying a good working knowledge of quantitative and qualitative analysis that includes the use and interpretation of trend analysis, statistics and cost benefit analysis. Competency 3 - Knowledge of human resources management systems administered on merit principles. Competency 4 - Ability to manage and/or supervise (plan, organize, direct, control, review, etc.) the work activities of subordinates. Competency 5 - Ability to analyze (i.e. review and evaluate), comprehend and apply decisions derived from a variety of data or complex information. Competency 6 - Ability to establish and maintain effective communication (oral and in written) with persons both within and outside an organization, from many different backgrounds and with different levels of education and competence. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

  • Required Documents

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Required Documents

To apply for this position, you must provide a complete Application Package which includes: The following documents are required: Résumé. Responses to the online Occupational Questionnaire. If current or former federal employee, a copy of your most recent SF-50 that indicates proof of status (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade IN ADDITION to your last or most recent SF-50 indicating proof of status. DO not submit Award SF-50's. Use this checklist to ensure you've submitted everything. You will not be contacted for additional information.

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

  • Resume
  • SF-50
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  • Benefits for federal employees
  • Healthcare insurance
  • Pay and leave

http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

All applicants are encouraged to apply online.To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/25/2017 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10060513.

  1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

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Agency contact information
Joyce Love
Phone

(601) 364-7247

Email

joyce.love@va.gov

Address

Jackson Regional Benefit Office 1600 E. Woodrow Wilson Ave Jackson, MS US

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Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) office at OPM
  • Office of Equal Opportunity

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/481727500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 10/12/2017 to 10/25/2017

Salary: $85,816 to $111,560 per year

Pay scale & grade: GS 13

Work schedule: Full-Time

Appointment type: Permanent