Washington State Program Manager's Section Secretary (Secretary Senior) in Lacey, Washington
Keeping Washington Clean and Evergreen
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.
The Toxics Cleanup Program (TCP) program within the Department of Ecology is looking to fill a Program Manager's Section Secretary (Secretary Senior) position. This position is located in our Headquarters Building in Lacey, WA.
This position acts independently with little supervision, performing a variety of secretarial duties, including providing direct support to the Administrative Assistant 4 (AA4) and the TCP Program Management Team. Duties include scheduling meetings, making travel arrangements, screening calls and visitors, drafting and editing correspondence, and managing records and filing systems.
We are looking for a self-starter who has excellent written and verbal communication skills and a professional demeanor. A successful applicant will be flexible and adaptable, organized, have strong customer service skills, be able to manage multiple tasks with shifting deadlines, and enjoy working with a high energy team.
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you've seen some of our recent stories on Twitter, Facebook, Instagram or our blog.
To learn more about our agency, please visit our website at www.ecy.wa.gov.
Local efforts... Diverse people... Statewide impacts
Accidental spills of dangerous materials and past business practices have contaminated land and water throughout the state. The Toxics Cleanup Program (TCP) works to remedy these situations, which range from cleaning up contamination from leaking underground storage tanks, to large, complex projects requiring engineering solutions. Our mission is to get and keep contaminants out of the environment.
Here is a list of some of the key work activities of the Program Manager's Section Secretaryposition:
- Provides independent complex secretarial and administrative support to the AA4, Budget Manager and 11 program management staff; provides backup assistance to other Headquarters administrative staff.
- Schedules meetings using Microsoft Outlook, video conferencing, webinar and conference calls.
- Prepares meeting materials and meeting logistics for large and small meetings, conferences, and workshops, including preparing travel arrangements and detailed itineraries for the management team and TCP staff.
- Screens calls and visitors, takes notes at meetings, assists with equipment checkout and setup.
- Establishes and maintains record keeping systems, including SharePoint databases, tracking logs, and hard copy files.
- Drafts, proofs, and reviews correspondence for completeness, accuracy, and compliance with Washington State Executive Correspondence guidelines and agency requirements.
- Tracks, logs, and routes correspondence for the Program Management Team.
- Develops, evaluates and revises forms for internal use.
- Drafts and prepares monthly report for management review.
- Primary backup for phone and office coverage.
- Provides assistance to the program and outreach planners, the Workplace of Choice committee, and other projects and groups.
This recruitment will remain open until filled. The initial screening will be October 8, 2016. In order to be considered for the initial screening, please submit an application on or before October 7, 2016. The agency reserves the right to make an appointment any time after the initial screening date.
High school diploma or equivalent ANDat least two (2) years of increasingly responsible secretarial office experience.
Formal education will substitute year-for-year for experience.
Knowledge, skills and ability to use computers, including the use of Microsoft Word, Excel, and Outlook.
In order to be considered, applicants MUST include the following documents as an attachment to their application:
- A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
- A resume outlining your professional experience.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.
Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail firstname.lastname@example.org. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
If you have specific questions about the position, please email Tami Day at: email@example.com. Please do not contact Tami to inquire about the status of your application.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Job Type: Full Time - Permanent
Job Number: 2016-TCP4452-09964
Department: Dept. of Ecology
Agency: State of Washington
Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.
Salary: $28,524.00 - $36,744.00 Annually
Location: Thurston County – Lacey, WA