Veterans Affairs, Veterans Health Administration Medical Records Technician (HIT) in Long Beach, California

Veterans Affairs, Veterans Health Administration
1 vacancy in the following location:
  • Long Beach, CA
Work Schedule is Full Time - Excepted Service Permanent

Opened Thursday 10/6/2016 (15 day(s) ago)

** Closes Thursday 10/27/2016 (6 day(s) away)

Job Overview

Vacancy Identification Number (VIN): 1820265

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans.

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to

VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.**

The incumbent for this position may be eligible to apply for the Education Debt Reduction Program. Please contact Human Resources at this medical center and speak with the Education Debt Reduction Program Coordinator for additional information.


Incumbent performs the chart analysis of all inpatient and outpatient medical records (electronic and/or paper records) to insure each record meets quantitative and qualitative standards of completeness as defined in Joint Commission & VHA regulations. Verifies the daily Gains and Losses Report (G&L;) and Ward Roster for ward admissions, transfers, and discharges, and checks for the correct treating specialties, correct provider and attending physicians, services, etc. Investigates if abnormalities are noted and sends e-mail notification to the Supervisor for the necessary correction. Prioritizes all identified billing records to ensure immediate processing and the completion for coding. Follows up with the appropriate provider to assist the document completion and accuracy. Performs other related duties as requested by the supervisor.

Work Schedule: Monday – Friday – 8:00AM – 4:30PM

We are a 24/7 medical center with various tours of duty and incumbent may be required to work off tours, nights, holidays and/or weekends to meet the mission of caring for the Veterans.

Functional Statement Title/#: MRT (HIT) 600-02108A,600-01577A,600-01576A,600-01774A

Travel Required
  • Not Required
Relocation Authorized
  • No
Job Requirements
Key Requirements
  • Must pass pre-employment examination
  • Must be proficient in written and spoken English
  • Designated and-or Random Drug Testing required
  • Background and-or Security Investigation required
  • Selective Service Registration is required for males born after 12/31/1959.

Basic Requirements:

*Citizenship. *Citizen of the United States. (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with chapter 3, section A, paragraph 3g, this part.)

Experience and Education

(1) Experience.* *One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work.


(2) * Education.* Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records).

* OR,*

(3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:

(a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses.

(b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Grade Determinations:

GS-4 MRT (HIT) Entry Level

(a) *Experience or Education. *None beyond basic requirements.

(b) Assignment. Employees at this level serve in entry level MRT (HIT) positions and receive close supervision from more experienced HIT staff members.

GS-5 MRT (HIT) Developmental Level 1

(a) *Experience. *One year of experience equivalent to the next lower grade level or successful completion of four years of education above high school from an accredited college or university with a minimum of 24 semester hours in health information technology.

(b) *Demonstrated KSAs. *In addition to the experience above, the candidate must demonstrate the following KSAs:

1. Ability to utilize health information technology and various office software products utilized in MRT (HIT) positions (e.g., the electronic health record, coding software, release of information systems, etc.);

2. Knowledge of the Joint Commission requirements, CMS guidance and/or health record documentation guidelines; and

3. Ability to manage priorities and coordinate work in order to complete duties within required timeframes and ability to follow-up on pending issues.

(c) *Assignment. *Employees at this grade level serve in developmental positions as MRT (HIT) and receive guidance from more experienced HIT staff members for more complex medical records.

GS-6 MRT (HIT) Developmental Level 2

(a)* Experience. *One year of experience equivalent to the next lower grade level.

(b)* Demonstrated KSAs.* In addition to the experience above, the candidate must demonstrate the following KSAs:

1. Ability to apply knowledge of medical terminology and human anatomy to fully understand the content of a patient record;

2. Ability to navigate efficiently through the paper and/or electronic medical record to locate needed information;

3. Skill in interpreting and adapting health information guidelines and ability to use judgment in completing assignments; and

4. Knowledge of all components of the health record and ability to analyze and abstract pertinent information to meet Joint Commission and/or regulatory health record documentation requirements.

(c)* Assignment. *This is a developmental level for HITs. HITs at this level analyze, abstract, compile, maintain, and extract information from the health record, working under the review of the supervisor. Check for completeness and accuracy of the health record, and monitor and report for regulatory compliance. Receive guidance from more experienced staff members for more complex medical records.

GS-7 MRT (HIT) Full Performance Level

* (a) Experience. *One year of experience comparable to the next lower level.

(b)* Demonstrated KSAs.* In addition to the experience above, the candidate must demonstrate the following KSAs:

1. Ability to judge whether medical records contain sufficient information for regulatory requirements; are acceptable as legal documents; are adequate for continuity of patient care; and support education and research needs. This includes the ability to take appropriate actions if medical record contents are not adequate, accurate, timely, and/or reliable;

2. Skill in using appropriate software and data applications in order to analyze and record documentation trends;

3. Skill in communicating with individuals or groups who may be uncooperative, or skeptical, in order to obtain the desired effect, such as gaining compliance with established policies and regulations;

4. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion. This includes the ability to follow-up on pending issues and an understanding of the impact of incomplete work;

5. Ability to work independently to accomplish a variety of responsibilities including setting priorities, organizing and adjusting workflows, and utilizing problem-solving techniques in the accomplishment of work; and

6. Knowledge of qualitative and/or quantitative methods for assessment and improvement of medical record functions.

(c)* Assignment. *This is considered the full performance level for HITs. HITs review, analyze, abstract, compile, maintain, and extract information from the health record. Check for completeness and accuracy of the health record, and monitor and report for regulatory compliance.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements:Moderate lifting 45 pounds and over, light carrying under 15 pounds, reaching above shoulder, both hands required, standing 4 hours, kneeling, repeated bending, ability to distinguish basic colors, ability to distinguish shades of colors, hearing (aid permitted), near vision correctable at 13” tp16” to Jaeger 1 to 4.

Security Clearance

Not Applicable

Additional Information
What To Expect Next

After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification points can be found in the USAJobs Resource Center.


VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered:**

Receiving Service Credit for Earning Annual (Vacation) Leave:** Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.

Other Information

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

Salary Range: $32,246.00 to $58,096.00 / Per Year

Series & Grade: GS-0675-04/07

Promotion Potential: 7

Supervisory Status: No

Who May Apply: US Citizens and Status Candidates

Control Number: 452797100

Job Announcement Number: VR 1820265 H 16-138 BU (DN)