OMG Midwest, Inc. Administrative Assistant-119144 in Mankato, Minnesota

Job ID: 119144Southern Minnesota Construction, an Oldcastle Materials Company, has a role in the construction market ranging from building roads and highways as a full service contractor down to servicing private commercial/residential projects. SMC strives to excel in performance, quality, and management. Our corporate background and longtime local presence provides us with all the tools needed to give the owner that extra sense of satisfaction when a project is completed knowing their investment was built to the best standards.Position DescriptionPosition Title:Administrative AssistantPipeline Level:SelfReports To:ControllerFLSA Status:Non-ExemptDirect Reports:NoneDepartment/Division:Oldcastle Materials Group/GP DivisionPosition OverviewThe Administrative Assistant position is responsible for performing various clerical duties including switchboard operations, greeting all walk-in traffic in the lobby, typing, faxing, data entry, light accounting etc. This position will also require the maintaining of a calm, courteous and professional demeanor for positive company image.Key Responsibilities (Essential Duties and Functions)Receives incoming calls from external and internal sources and routes to the appropriate party, ensuring prompt delivery and takes messages in voice mail system if needed.Pages calls for external and internal sources in the plant and office areas.Greets all walk-in traffic to lobby area and ensures guests are properly identified.Sorts and distributes incoming mail for all employees, ensuring prompt delivery.Assists with outgoing mail and overnight deliveries, including mass mailings.Maintains a calm, courteous, professional demeanor for positive company image.Runs credit card charges and makes bank deposits daily.Assists with billing aggregate locations.Enters aggregate production.Responsible for maintaining the monthly trip fuel sheet, monthly fuel usage reports and aggregate tickets.Receives sorts and transmits faxes for all employees, ensuring prompt delivery.Provides support for all departments as needed with the typing of letters, memo, etc.Assists with arranging travel itineraries, hotel rooms, flights, etc. for employees.Responsible for ordering all office supplies and monitoring the expense.Assists with filing, copying and distribution when needed.Serves as the point of contact for the cleaning crew and the maintenance for office equipment.Assists estimators with typing, mailings, lettings and bidding requests.Assists the Safety department with Certificates of Insurance, lockout tag out cards and getting any information to corporate.Assists employees with Human Resources, payroll and benefit questions.Assists the Human Resources department with various duties that may include random drug testing, open enrollment and requesting/uploading driver qualification documents.Conducts new hire orientation as needed and ensures the appropriate paperwork is sent to corporate.Schedules appointments for prospective employees that need to complete the pre-employment process.Regular and predictable attendance at assigned times is required.Other duties as may be assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.Education/ExperienceHigh school graduate or General Education Degree (GED) required. Some college level coursework in Business or related discipline preferred.One year of related work experience in an office environment; receptionist experience preferred.Experience in a construction environment preferred.Work RequirementsMust be 18 years in age or older.Must pass pre-employment physical, drug screen and criminal background check.Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.Must be willing to travel and work away from home when required (travel will be minimal).Must be willin