School District #001 Office Specialist - Transition Plus (2017-2018) in Minneapolis, Minnesota

Below is specific information for you to consider about this position. Job Title: Office Specialist - Transition Plus (2017-2018) and Requisition ID number: 49666 Close Date: 11:59 PM on 05/24/2017 Organizational Unit: Transition Plus (10000102) Site: Transition Plus (0380) FTE: .75 FTE; 30 hrs/wk; this is based on full-time equivalency with 1.0 being full time Union: AFSCME(29) Functional Area: Clerical Resume and Cover Letter are mandatory to apply for any position. **************************************************************************************** SUMMARY Under general supervision, performs experienced office support and technical specialist functions; maintains and researches computer databases, files and records; provides information and assistance to MPS staff and clients, using knowledge of the operations and policies of the work group and the MPS. ESSENTIAL FUNCTIONS * Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents; collect and compile statistical data; develop and create technical and operational reports; reports discrepancies. * Perform administrative support duties and technical specialist functions for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards. * Perform bookkeeping and accounting functions; collect special fees and payments; maintain accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions. * Assist work group with MPS administrative support functions and data entry; explain MPS rules, policies and procedures; work independently, and make appropriate decisions based on experience. * Exercise initiative in performing technical assignments and resolving problems; apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution. * Complete and coordinate special projects, program assignments, and research functions. * Access MPS files, and locate information for clients, staff, local agencies and others as authorized. * Prepare and distribute correspondence, information packets and other communications. * Provide customer service, information and assistance to MPS staff, visitors and others having business with MPS. * Assist with training and cross-training of MPS staff. Knowledge of * Applicable policies, procedures and regulations covering specific areas of assignment. * Specialized MPS and state agency software applications and network operating environments. * Customer service principles, protocols and methods. * Business and personal computers, including spreadsheet, word processing, and database software applications. * Principles of record keeping and records management. * Professional standards for business correspondence, writing, spelling and grammar. * Prior knowledge of MPS organization, operations, policies and procedures preferred. EDUCATION High School Diploma or GED equivalent AND three years of office administration and computer experience, preferably with MPS. **************************************************************************************** Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check. COMMITMENT TO DIVERSITY: Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or em