Washington State HUMAN RESOURCE CONSULTANT ASSISTANT 2 in Monroe, Washington


Human Resource Consultant Assistant 2 Monroe Correctional Complex Non-Permanent - Full Time

Note: This is a non-permanent position expected to last up to 12 months.

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Human Resource Consultant Assistant 2 located in the Human Resources Department at Monroe Correctional Complex.

The Monroe Correctional Complex (MCC) is comprised of five units: Washington State Reformatory Unit (WSRU), Twin River Unit (TRU), Minimum Security Unit (MSU), Special Offenders Unit (SOU), and the Intensive Management Unit (IMU). In all, MCC houses approximately 2,500 offenders and employs approximately 1,200 staff.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

The ideal candidate must be able to maintain confidentiality; demonstrate the ability to effectively communicate with co-workers, the public, and/or other agencies; and be able to successfully analyze and solve problems under highly stressful or adverse situations. We are looking for someone who enjoys working in a team environment, and takes the initiative to keep other team members informed by openly sharing pertinent information, knowledge and experience. Good communication skills and attention to detail are crucial in order to be successful in this role; as is the ability to consistently provide outstanding customer service.


The Human Resource Consultant Assistant 2 (HRCA2) in this position is the first point of contact that provides professional, responsive, competent, compassionate customer service. The HRCA2 is responsible for independently prioritizing, planning, coordinating and implementing the work assigned to include:

  • Processing timely and accurate personnel/payroll actions utilizing HRMS to code and key information, key date adjustments, prepare reports/logs as required, monitor and manage Performance Development Plan (PDP) process to include accurate and timely data entry into HRMS.
  • Utilizing, updating, and maintaining databases and programs containing information relative to employees to include new hires, promotions, pay adjustments, date calculations, etc.
  • Generating and maintaining content of personnel files, position files, and Employee Occupational Health Records (EOHR) files.
  • Maintaining miscellaneous file systems to include Personnel, EOHR, Grievance, Administrative and Position files.
  • Respond to requests for information from supervisors, employee, professional agencies and the public, in person or via telephone or e-mail in compliance with Collective Bargaining Agreements, agency policies and procedures, state and federal laws.
  • Assist employees with employment related problems providing customer service to walk-ins and telephone inquiries. Identify issues and suggests information, referring more complex issues to the higher level HR professionals (HRCs and HR Manager).
  • Providing backup to all Human Resource Staff regarding caseload and work related issues.
  • Attend meetings at the institution and departmental level.
  • Conduct New Employee orientation ensuring that presentations include details on all pertinent Human Resources Agency policies and procedures. Process all employees information to bring them into pay status and assist with the completion of all new hire forms.
  • Assist with Family Medical Leave (FML) issues, distribute FML notifications and track all data in appropriate log.

  • Assist with the Collective Bargaining Agreement (CBA) Bid System: Under the direction of the HRC3, process all bid and bid awards under the CBA ensuring accuracy for all entries and maintaining the confidentiality of the Bid System.

  • Recruitment: Under the direction of the HRC3, process all aspects of the Department of Enterprise Services/Department of Personnel's hiring procedures and NEOGOV entries; assist supervisors to ensure compliance with all Agency policies and procedures regarding recruitment; assist in the development of recruitment plans for all job classes.


Desired Qualifications:

  • Four years of office experience including two years of experience in human resources or related setting OR equivalent education/experience.

  • Intermediate Computer Skills

The most competitive candidates will also have:

  • Proficiency in Human Resources Management System (HRMS), Automated Time and Labor Advanced Scheduling (ATLAS), NEOGOV, Offender Management Network Information (OMNI) and Microsoft SharePoint.
  • Strong computer application skills and proficiency in MS Office Suite (Word, Excel, and Outlook).
  • Ability to organize and prioritize workload in an environment with multiple, shifting priorities and interruptions.
  • Excellent communication and interpersonal skills. Supplemental Information

Veterans Preference Points Qualification

In order to be eligible to receive Veterans Preference Points, as noted in the Agency Wide Questions, you will need to attach a legible copy of your DD214, Member 4 form, to your application OR email a copy to anastasia.warrington@doc.wa.gov by close of the job posting. If this information is not received by the closing date - no additional points will be applied to your final examination score.

'The mission of DOC is to improve public safety.'

For additional information about the agency, please visit www.doc.wa.gov.


  • Please include a letter of interest, resume, and minimum of three professional references with your application to include phone number and email address. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

  • Failure to provide this information may result in your application not being considered for this position.

  • Your answers to the supplemental questions must be supported by the work experience section in your application or you may not be considered for this position. Resumes will not replace the completed "Work Experience" section in your online application.

  • *You may be disqualified if your work experience does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions. Only complete applications will be considered. Please be sure to answer all supplemental questions.*


  • All DOC employees are fingerprinted for a criminal history background check.
  • Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Job Type: Full Time - Non-Permanent

Job Number: 2016-10605

Department: Dept. of Corrections

Closing: 10/23/2016 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Website: http://www.careers.wa.gov

Salary: $34,284.00 - $44,652.00 Annually

Location: Snohomish County – Monroe, WA