GMR Marketing Accounts Payable Specialist in New Berlin, Wisconsin

Under the direction of the Accounts Payable Supervisor, the Accounts Payable Coordinator will timely and accurately process and record vendor invoices and payments for goods and services.

  • Route invoices for approval through OnBase Workflow.

  • Enter vendor invoices and other expense data into the accounting system in a timely and accurate manner. Ensure proper approval and appropriate support including contract when needed for payments has been obtained from agency employees prior to processing.

  • Contract review to ensure it is fully executed and invoice entry aligns with payment terms including payment schedules.

  • Review vendor sales tax charges for accuracy, and assess and voucher use tax if applicable.

  • Timely and thoroughly research and respond to inquiries regarding the processing and/or payment of invoices.

  • Assist with the monthly accrual of invoices not entered by designated cutoff dates.

  • Assist with uploading and scanning of invoices and related backup into OnBase.

  • Proactively work with project accounting on client specific requirements.

  • Assist with training of other accounts payable and agency staff on processes and procedures.

  • Assist with year-end 1099 submission.

  • Timely and accurately maintain vendor files according to client requirements and departmental guidelines.

  • Perform miscellaneous duties from time to time as assigned.

  • Knowledge of accounting and purchasing systems and procedures.

  • Ability to key data accurately and with a reasonable speed using both 10-key and full keyboard.

  • Excellent organizational and time-management skills, with the ability to prioritize and meet tight deadlines and work well in a fast-paced open concept environment.

  • Solid mathematical skills and attention to detail.

  • Excellent customer service and communication skills (written and oral) with the ability to effectively present information and respond to questions from employees at all levels.

  • Demonstrate proficiency in Microsoft Office, with specific proficiency utilizing Excel.

  • Ability to effectively and timely solve problems in a calm professional manner.

  • Demonstrate ability to maintain a positive and professional attitude and work well with others.

  • Knowledge of/experience with sales and use tax (for the US and/or Canada) a plus.

  • Experience using Deltek Costpoint, OnBase, OnBase Workflow, BOA WORKSand/or WEX (formerly Wright Express) a plus.

  • Associate‚Äôs Degree in Accounting or Business preferred; high school diploma with a minimum of two to three years of experience in a related position.

Job Number: 2017-2226

External Company Name: GMR Marketing

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