Catholic Charities Community Services of New York Manager of Contracts and Accounting (COS) in New York, New York


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Manager of Contracts and Accounting (COS)

Location: New York, NY

FLSA Status: Full Time, Exempt

Classification: Professional

Department: Administration

Office: CCCS Finance Program Support

Reports To: CCCS Director of Finance

Supervisory Responsibilities: Yes


The Manager of Contracts and Management Accounting (COS) within the CCCS Finance Department is an important member of the Finance Program Support staff with responsibilities related to the operational reporting functions for Community Outreach Services Division.

The position reports to the Associate Director Contracts and Management Accounting and is principally responsible for timely and accurately meeting the fiscal needs (preparation of claims; coordinating / follow up with funding agencies, development of program and administrative budgets, forecasting, audits and reporting) primarily for Community Outreach Services. The position requires a team player working with various program, administrative and executive management while supervising Accountants and clerks. The position may also be assigned other ad hoc projects as required

Duties and Responsibilities:

  1. Quality Control & Improvements – This position will be responsible for quality control of divisional reporting and to develop and make recommendations, evaluate recommendations of others and implement agreed-upon solutions to improve internal accounting / operating controls and efficiencies.

  2. Timely and accurate contract accounting associated with government contracts and foundation grants:

  • Regulatory filings (i.e. claims, budgets, budget modifications, close-outs, and advances);

  • Ensuring the integrity of financial results related to government contracts and grants, revenues, receivables, earned unbilled, and advances, and preparation of related standard journal entries and reconciliations; and

  • Monitoring and following up on outstanding receivable balances with the funding sources to maximize cash flow, which is critical to the organization.

  1. Timely and accurate Managerial accounting:
  • Financial support for transactions, budgets and monthly reporting including variance reports

  • Reports to management related to government contracts and grant status and activity, including the production of monthly contract Activity reports; and

  • Working with Program Directors, the Manager will be responsible for compiling and consolidating the Annual Program and Division Budgets and updating and analyzing budgets and forecasts throughout the year.

  1. Timely and accurate Financial accounting, primarily associated with the CCCS programs:
  • Preparation of year-end corporate and periodic contract compliance audits, including retrieving supporting documents and back-up information, as requested;

  • Analysis of accounts charges to Activities to facilitate the release / utilization of temporarily restricted net assets (“TRNA”) and the preparation and timely submission of reports required by donors.

  • Development of working papers and schedules

  1. Assisting Senior Financial Management and operating staff in other ad hoc projects, as assigned, including:
  • Professionally develop, train and evaluate staff

  • Develop and make recommendations, evaluate recommendations of others and implement agreed-upon solutions to improve internal accounting / operating controls and efficiencies

  1. General Administration - Manage the allocation process of staff time to contracts and other activities; prepare monthly contract performance reports and the monthly, quarterly and annual compliance and financial performance reports for such contracts and grant interface with contract auditors in all aspects of their audits.

Position Type and expected hours of work:

  • This is a full-time position. Days and hours of work are generally 9:00 AM to 5:00 PM Monday - Friday. Additional weekend and evening hours may be required to meet agency deadlines.

Working Conditions and physical demands required:

  • Remain in a stationary position at a workstation and use a computer at least 70% of the time.

  • Go to various locations generally throughout the Archdiocese carrying work papers and a laptop.

  • Meet competing deadlines

Significant Working Relationships:

  • CCCS Executive, Facilities, administrative and operations management staff

  • Corporate Departments (Executive Directors, CFO, Human Resources)

  • CCCS Fiscal staff, Funding agencies, their auditors and independent auditors.


Education and/or experience required:

  • Bachelors in Accounting and 5+ years relevant experience

Skills, Licenses and/or competencies required:

  • Good skills in supervision, paying attention to detail, analyses, developing and recommending solutions and the ability to prioritize and complete tasks on a timely basis with minimal supervision in a fast paced environment

  • Good operational accounting experience required, preferably including budgeting, forecasting and variance reporting.

  • Good professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments.

  • Good skills in Excel, Word and enterprise-wide accounting applications

  • Work requires a strong work ethic and exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule and a commitment to the mission of Catholic Charities.

Considered A Plus

  • Non-profit government contracting experience

  • NYS & NYS contracts

  • Lawson Financial System