Catholic Charities Community Services of New York Senior Contract Claims Accountant  in New York, New York


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    Senior Contract Claims Accountant

Location: New York, NY

FLSA Status: Full Time, Exempt

Classification: Professional

Department: Finance

Office: CCCS Fiscal

Reports to: Associate Director for Contracts and Grants Compliance Reporting

Supervisory Responsibilities: No

Summary: The Senior Contract Claims Accountant is an integral member of the Catholic Charities Community Services (CCCS) finance team, working under the guidance of the Associate Director for Contracts and Grant Compliance. The principal responsibilities of this position focus on filing of contract claims, fiscal compliance reports and related accounting activities for CCCS and the entities for which it provides accounting services.

CCCS and other agencies provide a variety of social service programs throughout the 10 county region of the Archdiocese of New York. These programs are funded by a variety of Federal, State, County and City agencies and foundations.

The principal duties of this position are primarily associated with preparing financial information / analyses related to government contracts and grants including: (1) timely and accurate regulatory filings (i.e. claims, budgets and budget modifications); (2) revenue, receivable and expense reconciliations; (3) management / financial reporting and (4) government compliance and annual corporate audits. The position will also: (5) proactively advise program staff of variances requiring budget modifications; (6) provide recommendations and implementation of internal accounting / operating controls and efficiencies; and (7) meet ad hoc assignments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  1. Achieve timely and accurate compliance filings for contracts and grants, including requests for advances of funds, claiming or reporting forms.

  2. Monitor compliance requirements related to government contracts and grants, and document achievement of satisfactory performance and/or notify appropriate management of any perceived non-compliance so that corrective action may be taken on a timely basis.

  3. Prepare reports to management, related to government contracts and grant status and activity, including the production of monthly Contract Activity Reports.

  4. Proactively evaluate and inform program staff responsible for contract, of budget variances and possible adjustments needed in future expenditures.

  5. Monitor and follow up on outstanding receivable balances with the funding sources to maximize cash flow, which is critical to the organization.

  6. Ensure integrity of financial results related to government contracts and grants, including revenue recognition and balance sheet accounts, including preparation of standard journal entries and reconciliations.

  7. Assist in the preparation for year-end corporate and periodic contract compliance audits, including retrieving supporting documents and back-up information, as requested.

  8. Provide recommendations for internal accounting / operating controls and efficiencies.

Significant Working Relationships

  • CCCS and other agency management and program staff.

  • CCCS Fiscal staff.

  • Funding agencies and their auditors and corporate auditors.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are generally 9:00 AM to 5 PM Monday - Friday. Additional evening and occasional weekend hours will be required to meet agency and contract deadlines.

Working conditions and physical demands required:

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Remain in a stationary position at a work station and use a computer at least 60% of the time.

  • Carry a laptop.

  • Ability to meet competing deadlines.


Education and/or experience required:

  • Bachelor’s Degree in accounting, and at least four (4) years related experience, including submissions of vouchers and claims; especially for NYS and NYC agencies a plus.

Skills, Licenses, and/or competencies required:

  • Knowledge of finance, cost control principals including Generally Accepted Accounting Principles.

  • Good interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments, including professional writing style.

  • Ability to analyze problems and recommendations and pay attention to detail.

  • Ability to initiate projects, prioritize tasks, meet deadlines; exhibit sense of urgency in performing work.

  • Strong computer skills with knowledge of MS Excel and Word* required; knowledge of Lawson accounting software a plus. *ABILITY TO SUCCESSFULLY PASS “PROVE-IT” SKILLS TEST.

  • Work requires willingness to work a flexible schedule, including evenings and occasional weekend work, and a commitment to the mission of Catholic Charities Community Services.