Catholic Health System Administrative Assistant III - Catholic Medical Partners (CH) in New York

Administrative Assistant III - Catholic Medical Partners (CH)atCatholic Health

Date Posted:8/12/2017

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Job Description

  • Administrative Assistant III – Catholic Medical Partners (Catholic Health):Provides administrative support to CMP staff by supporting key functions to maintain efficient organizational operations.Specific duties to include but not limited to:

• Assists CMP staff in daily operations to meet organizational goals

• Maintain department materials, including policies, meeting materials, mailings, reports, etc as assigned by department director.

• Maintains accuracy and speed with pressure/time constraints

• Supports all aspects of meetings as required including scheduling, reserving rooms, sending invitations, tracking responses, room set up, ordering food/refreshments, completing contracts/invoices as needed, registration, audiovisual equipment, webex and conference call capability.

• Prepare business and e-mail communication/mailings as assigned.

• Prepare program and departmental materials as assigned.

• Maintains strong internal and external customer relations with timely telephone response and written communication

• Prepare reports, committee meeting minutes utilizing Microsoft Office software to include but limited to Excel, Word, Power Point, and Visio.

• Updates and maintains databases to support organizational operations

• Updates and maintains CMP website and insures information is current and accurate

• Candidate needs to be highly motivated and demonstrates initiative to organize and find efficient solutions to achieve optimal workforce performance. Demonstrates a sense of urgency with time sensitive assignments.

• Ability to manage mixed priorities in a fast paced office setting with frequent interruptions

• Candidate will have confidential interaction with professionals inside and outside the organization.REPORTS TO: Director Clinical Transformation and Director Care ManagementSUPERVISORY RESPONSIBILITIES:NoneSKILL AND EDUCATIONAL REQUIREMENTS (MINIMUM):Education and Experience

• A.A.S. Degree or graduate of secretarial/business administration program and three (3) years Administrative Assistant experience in a health care office supporting multiple teamsor

• Minimum Five (5) years Administrative Assistant experience in a health care office without degree.Knowledge, Skill and Ability

• Typing – 55 wpm / Keyboarding Ability

• Proficiency with data entry, basic analysis and data manipulation

• Proficiency with multiple or large data file manipulation for mail merge/correspondence preparation

• Medical Terminology preferred

• Excellent Telephone skills

• Exceptional interpersonal and communication skills

• Excellent time management and organizational skills, ability to multi task in a fast paced office environment

• Proficiency of specific computers and/or software programs (Microsoft Word, Excel, PowerPoint, Visio, Access, database and web uploading) Maintain proficiency in additional computer applications, as indicated

• Ability to work with autonomy, self directed with solid understanding of when to seek clarification or escalate a concern

• Professional discretion in working with confidential information and solid understanding of HIPAA complianceProficiency with standard office equipment (fax, copier, printer, laptop, projector)WORKING CONDITIONS:

• In a well lit environmentally controlled office setting

• Occasional local travel

• Extensive time sitting and typing

• Typical of most office JobsPhysical EffortACTIVITY & STRENGTH: (SEDENTARY)Low Lift (floor to knuckle):Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Mid Lift (knuckle to shoulder):Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)High Lift (shoulder and above):Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Full Lift (floor to shoulder):Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Carry:Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Push:Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Pull:Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Overall Strength Category:Occasional 0 to 2.6 hours/day (1-10 lbs.); Frequent 2.7 to 5.3 hours/day (negligible); Constant 5.4 to 8 hours/day (negligible)Dictionary Of Occupational TitlesConstant (C) 67-100% WorkdayFrequent (F) 34-66% WorkdayOccasional (O) 0-33% WorkdayNot Present (N)Activity - Job DemandWalk –OccasionalClimb Stairs –OccasionalStoop –OccasionalKneel –OccasionalCrouch– OccasionalReach (immediate)– FrequentReach (overhead) –OccasionalHandling –FrequentFingering -FrequentSitting– FrequentStanding– OccasionalPush Cart -OccasionalPull Cart- Occasional

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Job Snapshot

  • Employee Type:Full-Time

  • Location:Buffalo,NY

  • Job Type:Management, Health Care, Nurse

  • Experience:Not Specified

  • Date Posted:8/12/2017