Washington State Administrative Operations Manager (Program Specialist 4) in Olympia, Washington


The Washington State Department of Agriculture serves the people of Washington by supporting the agricultural community and promoting consumer and environmental protection.

This position is being re-opened. Previous candidates do not have to re-apply.

*This recruitment will remain open until filled. Review of applications will begin *June 28, 2016. The hiring authority reserves the right and may exercise the option to hire at any time. It will be to the candidate's advantage to submit materials as soon as possible.

There is one (1) full-time permanent Administrative Operations Manager(Program Specialist 4) position available within the Washington State Department of Agriculture (WSDA) Animal Services Division. This position is located at the Natural Resources Building in Olympia, Washington.

Education and experience are used to determine starting salary.

The Livestock Inspection program supports economic vitality of Washington's livestock industries by providing asset protection and supporting animal disease traceability standards. The program verifies ownership and title status through livestock inspections and recorded brands; deterring theft and fraud by denying an outlet for untitled animals.

As a Program Specialist within the Livestock Inspection program, this position reports to the Assistant Director of the Division and is a member of the program's management team. With an emphasis on management of administrative operations, this position shares responsibility in the management of the program, performance of the program's fiscal and accountability compliance, and problem resolution resulting in creation or change of policy to ensure goals and strategies of the program are met and accounted for.

For more information about the Washington State Department of Agriculture, visit us at*www.agr.wa.gov*


Included but not limited to:

Administer, oversee, and direct activities of the Livestock Inspection program as a member of the program's management team, specifically relating to the management of administrative operations and supporting functions.

  • Develop and maintain a long-term strategic plan and performance measures to guide the program's administrative operations. Accountable for long and short-term goals and identifying core functions that positions the program for future longevity.
  • Develop and implement policy and procedures relating to the program and its administrative activities through the evaluation of technical, regulatory, and administrative requirements.
  • Accountable for the program's $1.6m annual operating budget by monitoring program spending, revenue, and direct actions to stay within spending authority. Monitor budget status on a monthly basis. Develop and submit allotments in accordance with agency fiscal requirements. Perform long-term planning to ensure the program will meet future needs.
  • Utilize quality management principles such as LEAN and advanced management methods in the operation of program administrative activities. Administer and direct administrative operations and activities associated with the Livestock Inspection program's mission and goals.

  • Accountable for administrative operations, standards, priorities, and deadlines. Administer and oversee operations such as brand registrations, customer accounts and the program's financial reporting systems, and integration of electronic livestock inspections.

  • Responsible for measuring and reporting on the program's administrative activities and functions and using that information to make adjustments and improvements.
  • Make strategic and tactical decisions regarding the direction and execution of all administrative operations and supporting functions.
  • Establish and oversee administrative staff resource plans, to include: staffing needs, performance expectations, coordination of workload, and succession planning to maintain optimal efficiencies and service delivery.
  • Establish and maintain effective working relationships with local, state, and federal agencies, industry associations, and external stakeholder groups relative to administrative operations goals and strategies.


Required Qualifications:

  • Managerial knowledge and skills with minimum three (3) year's experience supervising and administering at a program level.
  • Demonstrated history of competence in interpreting and applying state and federal regulations, laws, and agency policies and procedures.
  • Knowledge of state and federal regulations, laws, agency policies and procedures, general business practices with the ability to develop and monitor budgets.
  • Demonstrated history of functioning as a self-starter with ability to work independently with little direct supervision.
  • Skilled communicator (both verbal and written).
  • Detailed oriented, with intermediate to expert level skill in Microsoft Office suite
  • Demonstrates leadership qualities and effective decision making skills; able to effectively supervise and motivate in a team environment, with ability to perform as a member of a team. Desired Qualifications:

Knowledge and understanding of livestock and the livestock industry.

Special Requirements/Conditions of Employment:

Ability to acquire and maintain a valid WA State driver's license.

Completion of Incident Command System (ICS) trainings 100, 200, and NIMS 700 within 6 months of hire.

As a condition of employment, the final candidate(s) will be required to successfully complete a criminal history background check prior to employment. Information received from the background check does not automatically make a candidate ineligible for employment. Supplemental Information


To apply for this position you MUST complete your profile within www.careers.wa.gov and attach the following documents indicated below for this position in order to be considered. Applications received via e-mail will not be accepted in lieu of applying to the on-line profile.

Please attach the following document indicated below to your profile before completing the on-line application:

  • A letter of interest describing your experiences to include the following items:
  • Management experience;
  • Management style;
  • Types of positions supervised, number of employees, and type of supervision you provided; and
  • Succeeding within a team environment. Please note:Failure to provide the following documents indicated above will result in disqualification. No documents will be accepted separate from the application.

If you are unable to apply on-line, please contact the human resource consultant listed below. Please include your last name and the position title in the subject line of your email.

If you have any questions regarding this announcement, you may call Amber Robertson, HR Consultant at (360) 725-5506 or arobertson@agr.wa.gov

The State of Washington actively supports diversity in the workplace and is an equal opportunity employer. Applicants who need assistance in the application process or who need this announcement in an alternative format may call (360) 725-5506 or the Telecommunications Device for the Deaf at 800-833-6388.

Job Type: Full Time - Permanent

Job Number: 2016-02774

Department: Dept. of Agriculture

Closing: Continuous

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504.

Website: http://www.careers.wa.gov

Salary: $4,036.00 - $4,452.00 Monthly

Location: Thurston County – Olympia, WA