The University of Mississippi Administrative Coordinator I / 10003042-051517 in Oxford, Mississippi
This position is for an Administrative Coordinator I with a public university location in Oxford, MS.Job DescriptionThis position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory.Job ResponsibilitiesExamples of Work Performed:Provides administrative support in managing the day-to-day operations of the department.Maintains personnel files and initiates forms for various employment actions such as position posting and search processes, employee hiring, employee status changes, payroll and employment separations.Responds to or refers general inquiries for institutional information.Maintains departmental workflow calendar including ad hoc and recurring requests.Coordinates the submission, review, and maintenance of institutional effectiveness plans and reports in TracDat in accordance with the established IE process.Communicates effectively with on- and off-campus stakeholders.Maintains documentation necessary for ensuring compliance with SACSCOC standards (e.g., documentation of program accreditation).Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials.Prepares and processes contracts related to the use of the facilities.Coordinates the purchase, usage and repair of equipment, supplies, and materials. Maintains information concerning equipment sources, vendors, and repair service representative.Makes recommendations concerning the repair or disposal of equipment.Coordinates the fiscal affairs of the department and monitors budget expenditures.Maintains, reconciles and balances accounts, prepares statistical reports on a periodic basis.Processes requisitions, purchase orders, and oversees the receipt of supplies.Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.Processes appropriate travel records and forms according to University procedures.May update website and social media outlets for the department.May coordinate and supervise work of assigned support staff and student workers.Ensures all assigned tasks are in compliance with applicable requirements including University, SEC Conference, and NCAA rules.Performs similar or related duties as assigned or required.Essential Functions:These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.1. Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.2. Manages the daily administrative and operational functions of the department.Minimum QualificationsEducation: Associate's Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field.ANDExperience: One (1) year of experience related to the above described duties.Substitution Statement: Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.EEO Statement The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.