The University of Mississippi Administrative Coordinator I / 10044600-042817 in Oxford, Mississippi
This position is for an Administrative Coordinator I with a public university location in Oxford, MS.Job DescriptionThis position provides administrative support to facilitate operation of the department. The incumbent is responsible for coordinating activities of the office, maintaining financial records, preparing reports, processing necessary forms and maintaining inventory.Job ResponsibilitiesExamples of Work Performed:Provides administrative support in managing the day-to-day operations of the department. Maintains personnel files.Coordinates the scheduling of facilities and the availability of equipment, supplies, and/or instructional materials. Prepares and processes contracts related to the use of the facilities.Coordinates the purchase, storage, usage and repair of equipment.Maintains information concerning equipment sources, vendors, and repair service representative.Makes recommendations concerning the repair or disposal of equipment.Coordinates the fiscal affairs of the department and monitors budget expenditures.Maintains, reconciles, and balances accounts on computer and prepares statistical reports on a periodic basis.Processes requisitions, purchase orders, and oversees the receipt of supplies.Prepares various reports and analyses reflecting facility usage along with appropriate recommendations or conclusions.Processes appropriate travel records and forms according to University procedures.May coordinate and supervise work of assigned support staff and student workers.Ensures all assigned tasks are in compliance with University, SEC Conference, and NCAA rules. (Only applicable to positions within the Division of Student Life)Performs similar or related duties as assigned or required.Essential Functions:These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring Department.1. Prepares and maintains fiscal year documents, current budget balances, and various reports and forms.2. Manages the daily administrative and operational functions of the department.Minimum QualificationsEducation:Associate's Degree from an accredited two-year college or university in Accounting, Business Administration, Management or a related field.ANDExperience:One (1) year of experience related to the above described duties.Substitution Statement:Related education and related experience may be substituted on a basis set forth by the Department of Human Resources.EEO Statement The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information.