Robert Half Office Team Stellar Executive Assistant in Palo Alto, California
Seeking Stellar High Level Executive Assistant! OfficeTeam is the world's leading staffing service specializing in the placement of highly skilled office and administrative support professionals on a temporary and temporary-to-full-time basis. We are currently seeking an exceptional Executive Assistant for a Bio-energy tech company! - Makes complex domestic and international travel arrangements, utilizing judgement to effectively manage cost and assure management needs are considered. - Prepares extensive travel itineraries and expense reports. - Makes effective use of Microsoft Office to, create documents/templates, input and analyze data. - Prepare documents containing complex financial, statistical, technical, or legal terminology. - Responsible for heavy calendar management, requiring interaction with both external and internal executives and assistants. - Coordinates reimbursement for Candidate's travel with AP team. - Assists with interview, scheduling, packets and materials. - Establishes and maintains files and confidential records, including those related personnel, financial budgets and/or legal and proprietary information. - Assists with coordination of various office support services, including purchasing office supplies, purchasing postage and keeping postage meter up to date, and other services as needed. - Maintains and coordinates company conference call numbers. - Monitors general office telephone line and voicemail box; distributes messages as necessary. - Monitors and distributes electronic faxes. - Distributes mail and packages. - Prepare rooms for events, manage food/drinks. - Performs other related duties and assignments required.
OfficeTeam is the world's leader in quickly matching skilled administrative professionals with temporary and temporary-to-full-time jobs. We offer job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. Our staffing managers connect with more than 100,000 hiring managers in North America every single week. In addition to free job search services, we provide access to free online skills training and a competitive benefits and compensation package.
Our parent company, Robert Half, once again was named to FORTUNE® magazine's list of "World's Most Admired Companies" and was the highest-ranked staffing firm. (March 1, 2016)
Contact your local OfficeTeam branch at 888.981.6731 or visit roberthalf.com/officeteam to apply for this job now or find out more about other job opportunities.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
Equal Opportunity Employer M/F/Disability/Vet
Req ID: 00370-9500208090
Functional Role: Account Executive/Staffing Manager
City: Palo Alto
Postal Code: 94303
Compensation: $28.00 to $35.00 per hour
Requirements: Qualifications/Requirements - BA Preferred - Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook). - Effective organization, planning, and interpersonal skills - Effective written and oral communication skills - Demonstrated ability to maintain a high degree of confidentiality with sensitive information - Must be customer service oriented with the ability to anticipate future needs - Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast paced environment - Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events Please email your resume in WORD format to: email@example.com