ARAMARK Purchasing Assistant in Philadelphia, Pennsylvania

Overview:

Description:

Provides full range of analytic, administrative and clerical support to the Global Procurement department members. Work on special projects as assigned by supervisor.

  • Responsible for answering department phone calls, responding to questions regarding supply chain programs, and directing calls to department members.

  • Handles all administrative matters and inquiries to relieve supervisor or members of department whenever possible. This includes but is not limited to typing, copying, collating, filing, preparing and sending mass emails, scheduling meeting rooms, keeping office equipment and supplies stocked, etc.

  • Uses computer for word processing, presentations, spreadsheets, email and other department software.

  • Provides Administrative Support as requested

  • Customer Service: Receive calls directly from internal Aramark employees to deliver direct purchasing assistance.

  • Responsible for understanding and the use of software applications for report generation; i.e. MS Excel, Powerpoint, Oracle, Zycus and Discoverer for department members as requested

  • Assists in various programs by distributing communication and compiling results.

  • Responsible for expediting orders as requested by department members

  • Processes Purchase orders accurately and in accordance with CER and Global Procurement processes.

  • Coordinates with new Aramark accounts for supply orders, equipment, and chemical orders with profit centers and suppliers. Processes and expedites new start orders.

  • Ensures work is accurate and in accordance with processes and standards.

  • Performs or assists with special projects and assignments as required.

  • Meets standards and policy for time and attendance

Qualifications:

  • Position requires a high school diploma or equivalent

  • One to three years of prior administrative or office experience.

  • Positive customer service skills

  • Working knowledge of computers, printers, telecommunications and copier equipment

  • Thorough knowledge of Microsoft Office Packages (Word, Excel, PowerPoint, Outlook etc.) required

  • Capability to learn and use new computer system applicatio

  • English proficiency in reading, speaking, writing and listenin

  • Basic grammar, spelling, syntax and punctuation sufficient to write a clear email or other types of correspondence

  • Accurate typing speed of at least 45 wp

  • Excellent proofreading, written and verba

  • Communication and organizational skills are essential

  • Must exhibit collaborative skills in working with other Global Procurement staf

  • Excellent telephone skill

  • Thorough knowledge of Aramark specified suppliers and products, with the ability to communicate these to distribution and Business Unit operation

  • Ability to work in a fast paced environment

Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran