Robert Half Office Team Executive Assistant in Plymouth, Minnesota

A reputable financial company in the northwest suburbs is currently looking to hire an Executive Administrative Assistant. The Executive Administrative Assistant reports to the CEO and other executive leadership. In addition to traditional administrative responsibilities, the Executive Administrative Assistant will provide support to the company as a whole. The Executive Administrative Assistant ensures that documents are accurately prepared in order that deadlines are met and client services are delivered to both external and internal clients (i.e. other Firm departments). In addition, the Executive Administrative Assistant coordinates and schedules meetings and handles the calendar, answers phones, arranges travel, processes expenses and prepares and electronically files documents. Executive Administrative Assistant position involves use of an electronic document management system, referring phone calls and inquiries and interacting with other administrators, executives and staff within and outside of the department, and all levels of business personnel. Responsibilities:

  • Performing executive assistant duties for the CEO and Executive Leadership

  • Assisting with the preparation of all board materials and serving as a primary contact for dissemination of materials to board members

  • Supporting the event planning needs for all board meetings

  • Utilizing a document management system for document preparation, filing and retrieval

  • Multi-tasking and processing flow of work assigned

  • Ensuring work is complete, accurate and timely

  • Handling contact with directors and outside clients in a professional and courteous manner

  • Word processing of correspondence and documents

  • Managing executives' calendars

  • Making travel arrangements and preparing related expense reports

  • Managing corporate credit cards and partnering with vendors

OfficeTeam is the world's leader in quickly matching skilled administrative professionals with temporary and temporary-to-full-time jobs. We offer job opportunities ranging from executive and administrative assistants to customer service representatives, receptionists and general office support. Our staffing managers connect with more than 100,000 hiring managers in North America every single week. In addition to free job search services, we provide access to free online skills training and a competitive benefits and compensation package.

Our parent company, Robert Half, once again was named to FORTUNEĀ® magazine's list of "World's Most Admired Companies" and was the highest-ranked staffing firm. (March 1, 2016)

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Req ID: 02340-0008868129

Functional Role: Secretary/Admin Asst

Country: USA

State: MN

City: Plymouth

Postal Code: 55441

Compensation: $19.00 to $22.00 per hour


  • 5+ years of executive administrative experience

  • Strong computer skills including use of Microsoft Office, Outlook, Microsoft Word, Excel and Powerpoint. Familiarity with expense reporting and procurement software systems.

  • Strong written and verbal communications skills including correct punctuation, spelling and grammar

  • Organization and use of records and files

  • College degree preferred, but not required