SoSi Proposal Coordinator in Reston, Virginia

Company Overview

For 25 years, clients in the private and public sectors have relied upon SOS International LLC (SOSi) for critical operations in the world’s most challenging environments. SOSi is privately held, was founded by its current ownership in 1989, maintains corporate headquarters in New York City, and specializes in providing logistics, construction, training, intelligence, and information technology solutions to the defense, diplomatic, intelligence and law enforcement communities.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status. SOSi takes affirmative action in support of its policy to advance employment of individuals who are minorities, women, protected veterans, and individuals with disabilities.

CORPORATE-160811-4561: Proposal Coordinator

Job Category Business Development

Duty Location U.S. - Virginia - Reston

Type of Position Full Time

Requisition Number CORPORATE-160811-4561

Job Description

SOS International LLC (SOSi) is seeking an energetic individual to join its Business Development (BD) Group as a Proposal Coordinator. As a Proposal Coordinator with SOSi, the candidate will work closely with Proposal Managers and other BD staff including Capture Managers, Program/Operations Leads, Writers/Editors, and Graphics personnel to develop compliant federal proposals. We require individuals with a positive, can-do attitude, strong work ethic, and those with experience working within a proposal center environment. Under the direction of the Proposal Manager, he/she oversees the coordination of all proposal activities and must have solid communication and organizational skills. An understanding of computer applications and general knowledge of the Shipley proposal process is mandatory.Essential Job Duties• Supports the Proposal Manager during the entire proposal lifecycle, provides configuration management, prepares proposal documents, meets required deadlines, and ensures that the final output is compliant with the RFP and proposal plan• Analyzes, reviews, and fully understands stated requirements of the Government’s Request for Proposal (RFPs) and is required to manage production, maintain quality control, and ensure compliance with standard requirements on each proposal including SOSi corporate style guide/branding guidelines, departmental procedures/standards, and customer instructions and mandatory solicitation requirements• Responsible for integrating text and graphics into the finished copy. Compiles, organizes, and revises information from a variety of sources to generate BD documents including presentations, proposals, task order requests, Requests for Information (RFIs), Requests for Qualifications (RFQs), Final Proposal Revisions (FPRs), and Best and Final Offers (BAFOs). This includes coordination of all proposal data and production efforts to produce high quality documents for pink and red color reviews• Provides desktop publishing and formatting throughout the process and is responsible for implementing proposal format based on style guides and the proposal plan• Maintains general proposal files/folders including project descriptions, resumes, written proposal sections, graphics, and related templates• Accountable for final proposal production and packaging • Distributes RFP and associated materials and ensures that all updates, amendments, and modifications are communicated across the proposal development team• Schedules conference/war room space and makes certain that all materials needed for meetings including presentations, agendas, conference lines/equipment, badging, food, and related needs are handled• Enforces security procedures throughout and controls access to electronic files; prepares document comparisons; develops and manages data calls to teaming partners, assists with the preparation of questions and other correspondence to the Government; takes meeting notes and distributes to the team; and may manage proposal collaboration sites using SharePoint• Other duties as assigned

Minimum Requirements

• Candidates subject to a government security investigation and must meet eligibility requirements for access to classified information - US citizenship required• Bachelor’s degree or a minimum of five years' Federal Government proposal experience• Proficiency in Microsoft Office Suite and Adobe Acrobat Professional• Customer service oriented, able to work independently with minimal supervision, and still function as a key team player• Experience in defense, intelligence, and/or law enforcement areas • Knowledge of Microsoft SharePoint and Adobe Creative Suite (Illustrator, Photoshop, and In Design)• Proactive individuals with strong attention to accuracy and detail desired• Must have strong desktop publishing skills

Additional Information

Work Environment:• Working conditions are normal for an office environment• Expected to work late and weekend hours as necessary• Ability to lift and/or move objects and packages of up to 25 lbs