JPMorgan Chase CIB - Executive Administrative Assistant - Tampa in Tampa, Florida

CIB - Executive Administrative Assistant - Tampa

Description

About J.P. Morgan Corporate & Investment Bank

J.P. Morgan’s Corporate & Investment Bank (CIB) is a global leader across banking, markets and investor services. The world’s most important corporations, governments, and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk, and extends liquidity in markets around the world.

Day to day duties will include scheduling meetings and appointments, logistics coordination and management of client and senior visits, offsite meetings, town halls, travel schedules, processing expense reports, and reserving conference rooms as necessary for the Tampa Market Leader/CIB Banking Operations Executive. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems to higher levels.

Administrative Responsibilities:

  • Telephone coverage for multiple executives

  • Provide administrative support for the Managing Director and when necessary his team members

  • Actively manage the calendars of multiple team members and provide coverage for senior managers who visit the site; while working effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones

  • Book international & domestic travel arrangements and organize itineraries

  • Process timely and accurate travel expense reports

  • Develop and maintain electronic files as needed

  • Assist with staff onboarding and off boarding which includes requesting equipment setup and system access

  • Manage general office needs such as ordering supplies, mail distribution, and floor maintenance

Performance Expectations:

  • Self-starter, ability to work in a fast-paced team environment

  • Willing and able to learn the business and fully understand how and why tasks satisfy business needs

  • Strong interpersonal, written, and oral communication skills

  • Strong organizational and time management skills

  • Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided to the group

  • Make yourself available to your peers to assist with overflow, special projects, and day-to-day tasks

  • Strong technical skills – hardware and software

  • Tasks, whether routine or urgent, are completed successfully and in a timely manner

  • Understanding and demonstrating good problem-solving skills

  • Calendar management/document organization

  • Other administrative/general tasks

  • Coordinate group coverage (i.e., vacations, training and temporary assistance)

  • Establish and maintain open communication policies with peers and managers across the organization

  • Maintain familiarity with all policy and technology updates

  • Maintain confidentiality of information and complete messages)

Qualifications

  • Minimum 5 years senior executive secretarial experience (3 years with high level MD, ED/SVP)

  • Proven PC skills, highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

  • Enthusiastic, self-motivated, effective under pressure, and flexible

  • Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues

  • Solid organizational and time management skills

  • Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization

  • Excellent telephone skills (i.e. takes accurate and complete messages)

Days/Hours - Monday - Friday /8am - 5pm

JPMorgan Chase offers an exceptional benefits program and a highly competitive compensation package.

JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.

Job Administrative Support

Primary Location US-FL-Tampa-HO2-10420 Highland Manor / 02974

Organization CORPORATE & INVESTMENT BANK

Schedule Full-time

Job Type Standard

Shift Day Job

Travel No

Req ID: 170028403