Shire Maintenance Scheduler in Thousand Oaks, California

Essential Duties & Responsibilities

  • Screen Work Orders in JD Edwards (JDE) system and review for completeness, accuracy, and necessity.

  • Monitor and schedule the applicable department’s PMs workload.

  • Ensure planned Preventative Maintenance (PM) work orders are scheduled (with the parts ready for use and documentation signed off, if applicable) within the defined maintenance window (Grace Period).

  • Works with Maintenance Manager to schedule resources to ensure efficient completion of work.

  • Coordinate with contractors and outside vendors to have tasks completed in the facility in a professional and compliant manner.

  • Perform level loading of PMs.

  • Setup PM Schedules in JDE.

  • Initiate/request for PM extension as necessary.

  • Schedule by linking multiple Work Orders on the same equipment or in the same room.

  • Negotiate for equipment availability for execution of Work Orders.

  • Develop a weekly schedule for Maintenance Technicians.

  • Trending of Work Order execution vs. weekly schedule and report out to Maintenance Manager/Supervisor.

  • Attends meetings with the manufacturing scheduler and participates in the overall plant scheduling of the following week’s work.

  • Provide a PM forecast report to manufacturing for one month in advance.

  • May be required to support the following Planning Activities:

  • Physically perform job walks to scope out the work as necessary for Work Orders.

  • Request change control documentation for Work Orders. Ensure documentation is signed off prior to scheduling.

  • Estimate labor hours needed to perform the work for each Work Order.

  • Determine parts and material requirements for each Work Order.

  • Entering purchasing requisitions for contractor services

  • Identifying applicable safety / work permits as needed.

  • Maintaining an accurate, up-to-date backlog status to support the scheduling process.

  • Notify Reliability Engineering to update/revise BOM on equipment missing/incorrect parts.

  • Ensure PM model work orders are properly set-up with required parts in JDE system to automatically kit when PMs are generated.

  • Provide feedback to Reliability Engineering regarding obsolete/missing equipment.

  • Have a general understanding of manufacturing process.


  • Understanding of maintenance principal with an ability to deal with complex processes and procedures

  • Excellent organizational skills.

  • Excellent oral/written communication skills.

  • Ability to multi-task and prioritize tasks.

  • Ability to work effectively in a team environment

  • Ability to work effectively on cross-functional teams.

  • Computerized Maintenance Management Systems (CMMS) experience preferred.

  • Ability to think systematically, strong problem solving and system knowledge.

  • Strong persuasion and negotiation skills.

Education and/or Experience

AA degree or equivalent certification preferred and a minimum of 3+ Yrs of Planning/Scheduling experience. High School diploma required.

Working Environment

  • Must be able to work in controlled environments requiring special gowning. Will be required to follow gowning requirements and wear protective clothing over the head, face, hands, feet and body.

  • No make-up, jewelry, contact lenses, nail polish or artificial fingernails may be worn in the manufacturing environment.

  • Will work in a cold, wet environment

  • Must be able to work multiple shifts, including weekends.

  • Some Clean Room and cool/hot storage conditions.

  • Will have interaction with other people.

  • Pace may be fast and job completion demands may be high.

Physical Demand

  • Must be able to lift, push, pull and carry up to 25 lbs.

  • In general, the position requires a combination of sedentary work and walking around observing conditions in the facility

Equal Employment Opportunity

Shire is an Equal Opportunity Employer committed to a diverse workforce. Shire will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

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Reasonable Accommodations

Shire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.