International Rescue Committee Emergency Response Coordinator in Afghanistan
Background: Founded in 1933, Ttatus: unaccompanied irector of Programsdinator(HPC)The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC swiftly responded to the needs of Afghan refugees in Pakistan from 1980 through 1988 during the Soviet occupation. In 1988, the IRC established offices and programs inside Afghanistan with a focus on humanitarian response in three provinces to aid the most vulnerable populations and to help rebuild their lives. Today the IRC reaches nearly four million Afghans in nine provinces with a wide range of programming, including community-driven reconstruction, access to basic education and humanitarian response programs
The emergency response program is implemented in all 9 provinces, with funding from OFDA, SIDA, Dutch Ministry of Foreign Affairs and UNOCHA CHF. It responds to the need of vulnerable groups affected by conflict and natural disasters, with a focus on displaced population, through cash distribution, shelter, emergency WASH, protection, education in emergencies and Disaster Risk Reduction.
This position is contingent upon donor funding.
Main Purpose of the Job To lead and manage the IRC-Afghanistan Emergency Response program and enable it to respond to emergencies and disasters in a timely and effective way.
Strategy and business development
- Development and execution of the Emergency response strategy for the country in coordination with the Deputy Director – Programs (DDP) and Country Director (CD)
- To provide active leadership and overall management of the country emergency program and support all aspects of preparedness planning and action.
- Develop sound understanding of external environment and IRC strengths to inform strategic planning and positioning on humanitarian issues and programming opportunities
- Work closely with the DDP to prioritize programmatic needs, explore new donors, develop high quality proposals and concept notes and expand partnership based on the country needs.
- To lead and manage the Country Emergency Team (CET), ensure members are updated and properly trained and processes for deployment within the country are in place. Revise and update the Emergency Preparedness Plan (EPP) and Admin Manual for the surge team.
- Ensure that programs are implemented in a cost effective, consultative, participative and gender sensitive way and ensuring Gender and Protection mainstreaming in the humanitarian program
- Oversight of ER teams in the provinces, ensuring that the team members are working in line with the policy, strategy and guidelines. Ensure workplans are in place and arrange quarterly program management meetings with Provincial Program Managers in order to review progress of programs and prepare plan of action for next quarter.
- Monitor project budgets on monthly basis and provide timely feedback to finance department on any variance that might come in the BVAs. Ensure that financial reports are prepared in timely manner and is reviewed by the ER team. Prepare annual, quarterly spend plan with monthly phased expense plan linked with work plan and BVAs (Budget Vs Actual)
- Work closely with Supply Chain to ensure that procurements are made in a timely manner while remaining in compliance with IRC and donor rules and regulations, and ensure that proper procurement procedures are followed by ER Program staff
- Manage, maintain and develop information systems to ensure accurate, timely and complete data and information for assessments, monitoring and evaluation, internal and external reporting, planning, decision-making and program learning.
- Liaise with the M&E; coordinator to facilitate systematic program monitoring and evaluation are in place and ensure that lessons learnt are documented and shared for cross-program learning in the country, and with the IRC region and HQ.
- Manage coordination with key stakeholders e.g. government authorities, donors, and Humanitarian partners and represent IRC in coordination forums e.g. humanitarian clusters (protection, WASH, FSAC, Cash working group etc.) Afghanistan Humanitarian Forums, and UNOCHA
- In collaboration with the Grants Coordinator, collect information and prepare briefs and written material to be shared with HQ on beneficiaries, programs, humanitarian situation in country for communication materials (SitRep, Articles etc.).
- Conduct performance appraisals of Emergency Response staff and ensure regular feedback and mentoring on individual performance. Explore capacity building and learning opportunities (in country and international) for departmental team
- Support the provincial Program Managers to ensure that capacity building plans are developed for the staff members and partners (if any), and monitor the implementation of these plans
- Degree / Post graduate degree in humanitarian aid, international development, public administration business science, social science or other relevant area or equivalent professional experience
- Five years of experience with excellent professional track record with at least three years of international management level experience within NGO leadership working in emergency/ humanitarian program implementation within conflict or immediate post conflict environments.
- Experience of managing or leading humanitarian response program with a focus on WASH, NFI and Shelter, Cash distribution, Disaster Risk Reduction and protection. Previous experience in cash based programming is an asset.
- Excellent program development, proposal and report writing skills
- Experience or familiarity with requirement of institutional donors e.g., OFDA, ECHO, SIDA, CHF, DFID etc.
- Proven skills in developing and leading high performance teams delivering on performance targets. Strong commitment to support/develop capacity of national staff and developing second layer of leadership
- Highly developed budget monitoring and management skills
- Proven management ability and inter-personal skills – team player
- Problem solving and leadership skills
- Ability to deal with difficult, often frustrating work situations
- A willingness to live and work in a very insecure and unpredictable environment with movement restrictions
- Sensitivity to Islamic and traditional culture
- Ability to manage conflicting priorities in personal workload
- Previous work experience in Afghanistan
Sector: Emergency Preparedness & Response
Employee Type: Regular
Employee Category: Full Time