The National Academies Financial Officer - Administration & Finance in Washington, United States

Financial Officer - Administration & Finance

Location:Washington, D.C.

Department:Transportation Research Board

Job Req #:160224-5

Basic Requirements:Bachelor’s Degree in Accounting, Finance, Business, or related field, or equivalent knowledge. MBA preferred.

Six years of related professional experience, two years of which were in a supervisory capacity (if the job includes supervisory responsibilities).


The National Academies of Sciences, Engineering, and Medicine (“the National Academies”) are private, nonprofit institutions that provide expert advice on some of the most pressing challenges facing the nation and the world. Our work helps shape sound policies, inform public opinion, and advance the pursuit of science, engineering, and medicine. The Academies bring together leaders from academia, industry, government and other sectors to provide cogent, unbiased advice to the government and citizens of the United States.

The Transportation Research Board (TRB) is a division of the National Academies of Sciences, Engineering, and Medicine. The Board's mission is to provide leadership in transportation innovation and progress through research and information exchange, conducted within a setting that is objective, interdisciplinary, and multimodal.


The Financial Officer manages and leads financial and budgeting activities for an executive or operational unit of the National Academies or multiple units of significant scope within a division. Coordinates the activities of one or more financial functions such as fiscal and budgetary management and coordination of contract and grant efforts. Actively participates in strategic planning activities. On the program side, manages financial activities of division-wide or Academies-wide multi-year, complex projects.


  1. Provides financial management and analysis for major unit or multiple units. Reviews, authorizes, and approves expenditures. Generates reports using PeopleSoft Financials. Reconciles or oversees the reconciliation of monthly financial statements, ensuring costs are within budget, allowable, assessed to the correct PAN, and incurred within applicable period. Prepares financial projections and various financial reports, ensuring all reporting requirements are met.

  2. Ensures compliance with policies, federal regulations, auditing requirements, contractual obligations, time schedules, and budgetary limitations.

  3. Prepares the unit’s operating budget. Monitors throughout the year for accuracy and adjusts estimates as needed. Meets with staff regularly to review budgets and ensures funds are being used appropriately. Makes corrections as necessary.

  4. Reviews and coordinates prospectuses, proposals, and contracts/grants. Prepares cost estimates for proposal submission to Federal agencies and private sponsors for projects and core support. Reviews proposed sponsor agreements to assess potential contractual problems, spending limits, deliverables, and reporting requirements. Ensures that accepted agreements are in compliance with National Academies’ policies and procedures and requirements are met. Participates in discussions with applicable parties concerning scope of work, funding, schedules, modifications, etc. On the program side, has direct contact with sponsors, Boards, and Committees and participates in discussions with sponsors concerning scope of work, funding, contractual issues, schedules, and modifications.

  5. Advises staff on National Academies’ and unit policies and procedures relating to financial matters. Oversees implementation of new or revised policies and procedures, ensuring they are communicated and are complied with by staff and other applicable parties (e.g., committee members). May be required to train staff in the use of Academies internal systems including Concur travel and PeopleSoft financials.

  6. Responsible for reconciliation of corporate credit card transactions, facilitation and oversight of travel policy implementation and audit and quality control of travel-related expenditures. Responsible for final approval of invoices in e-invoicing system including routing to appropriate program staff for review.

  7. Manages special projects, including complex, multi-year, cross unit and/or cross-divisional activities.

  8. Provides leadership and mentoring for finance employees. May supervise one or more employees, assigning work and initiating a variety of personnel actions. Trains and develops employees including in use of Academies systems. Interprets and ensures consistent application of policies and procedures.

  9. May have oversight for a variety of administrative areas such as facilities, purchasing, and telecommunications.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Comprehensive knowledge of accounting and financial principles, related federal regulations, and OMB Circulars. Ability to perform financial analyses. Comprehensive knowledge of spreadsheet, forecasting, and other computer-based financial tools. Ability to be highly detailed and accurate in work produced. Ability to solve intellectual problems that reflect substantial variety and complexity. Serves as a resource to others in the resolution of complex problems and issues. Ability to operate with substantial latitude for independent judgement and action. Ability to work successfully in a team environment and to form and maintain effective teams. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

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