Cleveland Clinic Senior-GME-Coordinator-Colorectal-Surgery-Gastroenterology in Weston, Florida

Job Summary:

Handles the daily operations of the Residency Office. Interprets and communicates policies and procedures of Cleveland Clinic Florida and The Cleveland Clinic Foundation as it pertains to Graduate Medical Education. Provides administrative support to department. Tracks, documents and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting national program accreditation requirements, verifying medical licensure and hospital privileges documents, the proper payment from government reimbursement agencies, admission to the National Board of Examination. Supports the Director of Graduate Medical Education. Acts as supervisor when needed.

Responsibilities:

  • Handles the daily operations of the Residency Office.

  • Provides support for, and assists the Residency Program Director in the design, implementation and management of administrative/academic operations for the Residency Program.

  • Coordinates the activities of the Residency Office.

  • Acts as advisory/consultant to the Chief Resident, if applicable to program.

  • Coordinates and monitors all aspects of the Residency Review Committee's re-accreditation for the Residency Training Program.

  • Handles both internal and RRC program reviews.

  • Tracks, documents and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting national program accreditation requirements, verifying medical licensure and hospital privileges documents, the proper payment from government reimbursement agencies, admission to the National Board of Examination, and complying with policies and procedures of Cleveland Clinic Florida and The Cleveland Clinic Foundation, Division of Education.

  • Interprets and communicates policies and procedures of Cleveland Clinic Florida and The Cleveland Clinic Foundation as it pertains to Graduate Medical Education.

  • Oversees and coordinates annual orientation and graduation activities for the Program's Residents.

  • Administers, proctors and tracks results of yearly in-training exams. Coordinates the annual clinical competence exam, tracks and analyzes the results of annual Board Certifying Exams, if applicable to program.

  • Plans, implements and oversees the recruitment process, including responding to all inquiries for application materials, maintains computer database.

  • Screens applications, organizes and actively participates in residency interviews and selection process.

  • Submits final rank to NRMP (National Resident Matching Program).

  • Develops, implements and manages the writing and revision of recruitment materials.

  • Coordinates and oversees all functions of data entry personnel, if applicable to office.

  • Utilizes current technical information to ensure that the Residency Office is up to date and complies with computerized surveys generated by the ACGME, AMA, NRMP, Board, CAP and any other organizations which required technical documentation.

  • Maintains working relationships with the Graduation Medical Education Office and the Residency Office at The Cleveland Clinic Foundation, to remain complaint with all necessary requirements for all program residents and all Cleveland rotators (including appointment processes and visa issues).

  • Coordinates, development and maintenance of yearly master schedule and monthly rotations for all residents and all rotators from The Cleveland Clinic Foundation.

  • Prepares and maintains the policy and procedure manuals for the Residency Program.

  • Implement evaluation systems for program curriculum, resident performance and staff teaching performance and maintains database and tracking system.

  • Assists and provides back up support for all resident and fellowship positions.

  • Assists and provides back up support for all visiting physicians and medical students from various organizations.

  • Provides general support for the Director, Graduate Medical Education as needed.

  • Assists with planning and organizing the Graduation function and Research Week activities and the annual institutional orientation of incoming clinical residents/fellows.

  • Handles pre-employment physicals, ACLS training and welcome reception. Assists with annually revisions of the Graduate Physicians Manual, institutional accreditation and re-accreditation by the ACGME.

  • Assists with screening, interviewing and selection of individuals for open positions within the department of GME.

  • Other duties as assigned.

Education:

  • Associate's Degree or equivalent work experience.

  • Familiar with ACGME requirements.

Certifications:

  • None required.

Complexity of Work:

  • All employees are expected to meet the standards of performance outlined in the Organizational-Wide Competencies listed below as applied to the position:

  • World Class Service Orientation: Includes attitude, behavior, interpersonal skill, and problem solving that enable an employee to respond to internal and external customer needs and expectations in a positive manner.

  • Adaptability: Includes teamwork and flexibility needed to fulfill job responsibilities including adapting to changes in work environment and accepting supervisory feedback.

  • Efficiency and Effectiveness: Includes quantity and quality of desired work, as well as organization skills necessary to perform successfully.

  • Essential Job Requirements: Includes adherence to all relevant policies, procedures, and guidelines affecting the work environment, including maintenance of required competencies and communication skills.

  • Supervisory Responsibilities (if applicable): Includes overall accountability for assigned work group relative to operational goals, personnel requirements, and budgetary constraints.

  • Note: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive nor to limit the discretionary authority of supervisors to assign other tasks of similar nature or level of responsibility.

  • Computer literacy (MS Word, Access and Excel) desirable.

  • Excellent command of written and verbal English language.

  • Excellent interpersonal skills to coordinate with physicians, residents, students, visitors.

Work Experience:

  • Minimum two years working in Medical Education.

Physical Requirements:

  • Essential Duties: This position requires verbal and written communication skills to communicate with staff, residents, students, visitors and coworkers. Numerical ability to prepare reports and other expenses reports. The ability to retrieve and communicate information verbally and in writing is essential. A professional demeanor is required. The ability to maintain detailed records and confidentiality of information is a must.

  • Physical Duties: This position requires physical work, lifting a maximum of 25 pounds with frequent lifting and/or carrying of objects weighing 12 pounds frequent walking, sitting, bending, reaching and standing, etc. Visual acuity is required. Talking and/or hearing are required to give directions, instructions and explanations to staff and resident necessary.

  • Working Conditions: The employee in this position spends 100% of the time in air-conditioned office environment.

Personal Protective Equipment:

  • Follows Standard Precautions using personal protective equipment as required for procedures.

The policy of Cleveland Clinic and its system hospitals (Cleveland Clinic) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic’s Smoking Policy will be offered smoking cessation assistance and will be permitted to reapply for open positions after 90 days. Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic facility.

Cleveland Clinic is pleased to be an equal employment employer: Women/Minorities/Veterans/Individuals with Disabilities