Chemonics Project Management and Operations Associate, Asia in Washington, District Of Columbia

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Project Management and Operations Associate, Asia

Location:* Washington, DC


Job Level:Early Career

Employment Type:Full time



Chemonics seeks an Operations and Project Management Associate for the Asia Regional Business Unit (RBU). The selected candidate will have the unique opportunity to work closely with the operations leadership and senior vice president of the Asia region to gain experience in talent and performance management, staff recognition and events, and division strategy and implementation, while also gaining experience in project management. 2018 is proving to be a dynamic year for the Asia RBU! We seek candidates with a passion for working in Asia, commitment to creating a positive and productive working environment, and a focus on promoting Chemonics’ values. Our ten active projects cover six countries and a range of technical areas, including tourism, environmental and natural resource management, agriculture and livelihoods development, education, private sector development, governance, and rule of law. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Project Management Duties and Responsibilities Include:

  • Responds to questions from home and field offices regarding Chemonics and client policies and regulations

  • Liaises directly with the grants, procurement, core compliance, and other relevant support departments to ensure project compliance with rules, regulations, and corporate policy

  • Reviews project deliverables and reports for completeness and provides comments and technical input. Drafts financial deliverables

  • Drafts and completes project approval requests (e.g. change of key personnel, prime contract modifications, grant modifications, and no-cost extensions, etc.), subcontractor and grantee obligation and administrative modifications, procurement action requests, and delegations of authority for home and field office employees, and submits for approval

  • Participates in new business including traveling on opportunity capture or g-trips, local and expat recruitment, writing past performance reviews, personnel sections, CVs, coordinating with subcontractors and assisting with budgeting and cost build-up

  • Leads monthly reforecasting for project budget; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested. Presents budget to project leadership as requested

  • Analyzes subcontractor invoices and backup documentation. Drafts subcontract modifications; liaises with subcontractors on invoicing tasks and contractual management issues

  • Completes data entry of monthly project invoicing, subcontractor and consultant information and expense reports

  • Processes monthly wire transfer requests by providing initial reviews to ensure completeness and accuracy, submitting final wire transfer request package for approval

  • Schedules and leads meetings as appropriate, prepares meeting agendas, captures and shares notes, and tracks project communications

  • Serves as acting PMU manager as necessary

  • Other duties as assigned

Operations Duties and Responsibilities Include:

  • Leads onboarding for administrative and associate-level positions and facilitates employee transitions by leading operations orientations

  • Liaises with support divisions to respond to requests for information, audit requests, and associated follow-ups/coordination with project management units (PMUs) as needed.

  • Participates in monthly project budgeting meetings with PMUs, regional financial analysts, and the SVP

  • Leads closed project management. Submits invoices for closed projects to the client; provides regular updates to manager, director, SVP, and F&A on overdue invoices; completes contract closeout and de-obligation requests from the client; organizes and submits contractual reports to the government for closed projects

  • Shares corporate information proactively and responsibly including forwarding announcements and reminders to RBU staff

  • Manages regional employee relations and OpEx budgets, liaising with the new business team for inputs

  • Serves as a resource for divisional staff by checking in periodically and elevating issues or concerns to the operations manager or director as needed, and offering solutions as applicable

  • Supervises temporary and/or administrative staff

  • Serves as acting operations manager when necessary

  • Other duties as assigned


  • Bachelor’s degree or equivalent work experience; Master’s degree preferred

  • Minimum two years of relevant administrative or professional work experience

  • Minimum one year of contractual, project management, or related experience

  • Recruitment and/or budgeting experience preferred

  • Experience supporting a corporate budgeting process preferred

  • Demonstrated ability to communicate clearly in both verbal and written communications; strong cross-culture communication and sensitivity skills

  • Ability to multitask with strong attention to detail, organization, and time management with minimum oversight

  • Demonstrated ability to mentor others

  • Ability to work independently and as part of a team

  • Demonstrated resourcefulness in problem solving and initiative to learn new skills

  • Strong knowledge of MS Office applications

  • Language proficiency for Asia geographic area preferred

  • Previous experience working in international development and/or working in Asian developing countries preferred

  • Willingness to travel in less developed countries for at least 4 to 8 weeks per year

Application Instructions:

Apply through our Career Center at by March 20, 2018. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.